Key Facts

Remote From:

California (USA)

Full time

Senior (5-10 years)

4 - 44K yearly

English

Hard Skills

Executive Development Email Management Calendar Management Supplier Management Zoom (Video Conferencing Tool) Expense Management Drafting Documents Telephony Meeting Facilitation Google Drive Business Writing Organizational Structure

Other Skills

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Microsoft PowerPoint
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Customer Service
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Information Gathering
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Research
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Microsoft Outlook
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Adaptability
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Multitasking
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Time Management
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Interpersonal Communications
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Teamwork
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Proactivity
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Results Focused
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Prioritization

Roles & Responsibilities

Minimum of 7 years of direct hands-on experience in executive assistance and administration.
Excellent time management and ability to multitask and prioritize work.
Advanced knowledge of Google Drive, Outlook, and Zoom; ability to learn new tools quickly.
Strong interpersonal, written communication, and organizational skills; proactive and able to work independently under deadlines.

Requirements:

Maintaining appointment schedules and calendars; planning and scheduling meetings, conferences, and travel.
Managing emails and drafting letters and documents; initiating phone calls on executives' behalf.
Creating PowerPoint presentations; conducting research on various topics.
Managing expenses; providing customer/supplier support.

WORKOO.NET

Human Resources, Staffing & Recruiting

About WORKOO.NET

WORKOO.NET: HR OTHERWISE ... Workoo is a human resources exhibition platform, a saas designed for the easy enhancement of skills of all kinds. Only the essenciel is displayed, it is not a social network. People pay $1 a year to be professionally exposed worldwide. THE PROBLEM THAT GENERATES THE IDEA: AN INCOMPLETE PROCESS... Information is the only weapon of economic wars of this time, and more importantly the enhancement of information. Workoo is now the leader of a sector Bitterly behind the technological advance of the world, which of course is expensive for humanity. Very often hired under an instant need, the staff is recruited on the basis of somes few elements, while it is still sorely lacking informations about their real abilities. Too late often when we get there, we do with and we adapt. But it's not at the post to adapt to the incompetences of the person, it's up to the person to be adaptable to the job. Thus, the profiles genuinely correspondents are referred to sectors that are inappropriate to their skills and abilities by, and the vicious circle begins again. AN EFFICIENT SOLUTION: HR OTHERWISE ... For humanity we have totally redesigned the model of direct recruitment, since the best way to predict future is to create it. We started on the basis of real information necessary for the development of a skill, what does it matter at what level it is? We have a set, which effectively responds to all fields of view that leads to a recruitment of profiles corresponding for the success of all.

Company type: SME

Industry: Human Resources, Staffing & Recruiting

Founded: 2018

Company size: 51 - 200

Website LinkedIn See all jobs →

Job description

As an HR Assistant, you will have the opportunity to choose the companies that you support based on company values and your preferences, and to create long-term partnerships with the executives that you support as you develop new skill sets and get exposure to a variety of industries. You will join our team as a part-time W2 employee with the opportunity to become full-time in due course, based on performance.

As an executive assistant youll apply your professional skills in a wide range of tasks including:

Maintaining appointment schedules and calendars.

Planning and scheduling meetings, conferences, and travel.

Making travel arrangements including flight and hotel bookings.

Maximizing the executives time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating phone calls on their behalf.

Email management.

Creating PowerPoint presentations.

Managing expenses.

Conducting research on various topics.

Providing customer/supplier support.

Other executive admin responsibilities as needed.

Your Skills and Experience:

A minimum of 7 years of direct hands-on experience in a role related to executive assistance and administration.

Ability to multitask and prioritize work as needed.

Excellent time management skills.

Advanced knowledge of online tools and software such as Google Drive, Outlook, and Zoom.

Ability to learn new tools quickly.

Excellent interpersonal communication.

Strong writing skills.

Highly organized.

A team player who is proactive, flexible, results-oriented and comfortable in a rapidly changing environment.

Ability to work independently and under the pressure of deadlines.

Benefits youll love:

W2 employment status

Starting pay of $23 an hour with regular pay raises throughout your tenure
401k with employer match

Paid time off including vacation/sick leave

Paid holidays

Paid parental leave

Technology stipend

Ongoing mentoring and support from your Team Leader to support you succeed with clients

And while the position starts at part time hours, in due course there are also opportunities to work full time hours. Employees on full time hours receive 100% coverage for medical, dental, vision, and life insurance.

Ready to apply?

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