Overview
Under general supervision, performs a variety of general administrative support activities for the efficient operation of assigned office/service line. Serves as primary point of contact for matters related to service line. Facilitates office operations through the coordination of phones, mail, supplies, equipment and support. Compiles and analyzes basic information for inclusion in reports or presentation materials; prepares charts, graphs, or tables as necessary.
This job is remote but requires you to live within the United States as this position may require return to office in the future.
Responsibilities
- Provides administrative and operational support. Serves as initial point of contact to clients, visitors, associates, management, contractors, etc
- Provides support in meeting organization, preparation, setting agendas, and taking notes. Assists with the scheduling and posting of deadlines. Provides support with setting up safety meetings and in-office drills.
- Maintains managers calendar; organizes and schedules appointments, books travel arrangements as necessary. Submits and reconciles expense reports.
- Answers and directs phone calls, retrieves messages. Checks incoming and outgoing mail. Writes and distributes email, correspondence memos, letters, faxes and forms.
- Assists with the maintenance and updates to division policies and procedures when needed. Maintains contact lists and filing systems. Assists in the preparation of regularly scheduled report.
- Orders office and program supplies; researches options with vendors and supplies.
- Performs other duties as assigned.
Qualifications
- Typically requires H.S. Diploma or national equivalent and 1 to 2 years experience, or equivalent combination of training, education and experience to perform the job successfully.
- Demonstrated proficiency with MS Office applications (Word, Excel, Outlook).
- Ability to communicate effectively, through oral and written skills, and work cooperatively with all levels of staff and the general public.
- Ability to maintain customer service orientation and professionalism in all interactions.
- Ability to exercise independent judgment and employ basic reasoning skills.
- Ability to exercise discretion and maintain a high level of confidentiality with sensitive documentation and/or situations.
- Ability to obtain and maintain a criminal record/fingerprint clearance from the Department of Justice and Federal Bureau of Investigation per Allied Global Marketing and/or program requirements.
- Bilingual in Spanish preferred
Allied Global Marketing is proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, veteran status, or any other status protected under federal, state or local law. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements.
