Key Facts

Remote From:

Kenya

Full time

Senior (5-10 years)

Hard Skills

Executive Development Project Management Event Scheduling Collaborative Software Intelligent Virtual Assistant

Other Skills

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Emotional Intelligence
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Organizational Skills
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Communication
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Analytical Skills
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Time Management
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Microsoft Office
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Adaptability
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Multitasking
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Proactivity
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Persistence
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Physical Flexibility
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Social Skills

Roles & Responsibilities

Bachelor’s degree or equivalent
5+ years experience in executive management
Experience as a virtual assistant (added advantage)
Familiarity with collaboration tools
Tech savvy and working knowledge of MS Office

Requirements:

Manage executive communication
Draft, review and send communications
Schedule and coordinate meetings
Organize and manage the Director’s diary
Prepare reports and presentations
Coordinate travel arrangements
Submit director’s expense reports
Maintain electronic records management

Careers In Ghana : Recruitment Consultancy

Human Resources, Staffing & Recruiting

About Careers In Ghana : Recruitment Consultancy

Careers in Ghana (CIG) is a global executive search and international recruitment company recruiting talents in a range of sectors and skill functions at the graduate and Non graduate, middle to senior levels. As a comprehensive supplier in recruitment, executive search for lower, mid to senior levels, our simple philosophy is to attract high-caliber Ghanaian talent from around the world, ensuring you recruit the best in the market. Our mission is to help you create your own talent pipeline of internationally-oriented graduates and professionals and to recruit critical skills for your operations across Ghana & Africa. Our recruitment consultants have many years of experience in delivering tailored recruitment solutions to multinationals and leading Ghanaian companies. Careers in Ghana aim is to provide a high quality global recruitment services locally to companies in Ghana, Africa, Asia, Europe and the US at large, operating across selected sectors and disciplines with our diverse team of top Recruitment Consultants, to bring employers and candidate together With the vision to be the leader in the provision of human resource services locally and internationally working to meet labour market needs of employers and job seekers whilst growing our business” Careers in Ghana provides solutions to organisation’s recruitment dilemmas whilst offering the ideal platform for jobseekers to identify jobs in ghana and apply for the ideal career opportunities. With over 2000 global users visiting our website daily Careers in Ghana offers the ideal platform for companies to identify and select highly skilled professionals in an ever dynamic business environment

Company type: SME

Industry: Human Resources, Staffing & Recruiting

Founded: 2018

Company size: 11 - 50

Website LinkedIn See all jobs →

Job description

ROLE SUMMARY

The Executive Assistant will provide executive support services to the Director, Technology. He/she will be the director’s right-hand person who enables him to advance company initiatives and achieve goals of the director's office. He/she will filter and attend to the day-to-day functions that are part of the director’s diary so he can focus on the high-level leadership and strategy functions.

RESPONSIBILITIES

Manage executive communication

Responding to internal and external requests on behalf of the Director
Draft, review and send communications on behalf of the Director
Schedule departmental and leadership meetings; prepare and distribute meeting agendas and materials.

Manage the director’s diary

Schedule and coordinate appointments and meetings and take minutes of the meetings.
Responsible for organizing and managing the Director’s diary
Regular checking of incoming/outgoing emails, appraising the director of urgent requests and following up to ensure closure of outstanding matters within set timelines.
Keep the Director advised of time-sensitive and priority issues, ensuring appropriate follow-up.
Handling local and international correspondence, including coordinating dispatch and delivery of personal shipments and parcels.
Preparing reports, presentations and documentation for meetings and appointments and availing the documents to the intended audience.
Maintain confidential and sensitive information.

Administrative Support

Coordinating travel arrangements, flights bookings, accommodation, and other logistical arrangements for the director and his guests.
Prepare, reconcile, and submit director’s expense reports.
Developing and maintaining a seamless electronic records management system.
Assist with other ad-hoc administrative and project requirements as needed, including research and analysis.
Coordinate internal communication and documentation with different business leaders
Perform any other relevant duties assigned.

Requirements

Academic and Professional Qualifications

• A bachelor’s degree or equivalent

• 5+ years working experience in a similar role handling executive management in a busy office preferably in a Technology company

• Experience working as virtual assistant would be an added advantage

• Use of collaborative tools such as Jira, teams, Monday.com, slack, confluence etc

• Must be Tech savvy and good working knowledge of Ms Office.

• Must have high levels of emotional intelligence

• Strategic thinking: able to understand intuitively how to analyse critical factors that will influence the long-term success of the organisation.

• Professional discretion: demonstrable ability to be discrete and confident whilst maintaining professionalism in all business dealings. Must demonstrate integrity and reliability.

• Organisational skills: the capacity to prioritise tasks and projects effectively.

• Proactive and ability to anticipate needs

• Must have project management skills to be able to manage director’s projects

• Management of meetings - effectively pre-meeting arrangements to ensure meeting effectiveness

• Event planning: Ability and skills to plan and execute different executive events as may be required by the Director

• Ability to management up - must be adept at managing up to strategically coordinate schedules, projects, meeting etc ensuring the Director focuses on his highest leverage work.

• Ability to build strong relationships with key stakeholders.

• Smart multi-tasking; great organizational and time management skills.

• Mature, personable, self-confident and self-driven

• Excellent interpersonal skills as well as written and oral communication skills.

• Great attention to detail and must possess analytical skills

• A self-starter who is highly adaptable to changing environments

• Flexibility, determination, enthusiasm, and the ability to cope under pressure.

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