Executive Assistant (FD - 09292025 - PTEA)

Position: Executive Assistant

Number of hours: 20 hours/week
Schedule: New Jersey Timezone (EST), between 9AM-5PM

Key Responsibilities

• Maintain and update the company newsletter to ensure timely and engaging communication.

• Provide comprehensive administrative support, including organizing documents and workflows through Google Workspace (Docs, Drive) and managing transactions in bill.com.

• Support HR functions by updating manuals, organizing employee records, onboarding new hires, maintaining SOPs, and assisting with payroll by processing invoices in QuickBooks.

• Perform basic website updates using Webflow to ensure accurate and up-to-date content.

• Manage and coordinate the CEO’s calendar, events, and schedules, ensuring efficiency and accuracy.

• Post and schedule content on social media platforms (graphics provided).

• Continuously identify and implement process improvements to enhance efficiency, automation, and seamless operations.

• Collaborate with cross-functional teams to provide timely support aligned with organizational goals.

Qualifications

• Proven experience as an Executive Assistant, Administrative Assistant, or similar role.

• Exceptional organizational and time-management skills, with the ability to handle multiple priorities under pressure.

• Proficiency in Google Workspace (Docs, Drive), with working knowledge of bill.com and Mailchimp is a plus.

• Hands-on experience with QuickBooks for invoice and payroll support.

• Familiarity with Webflow for simple website edits (preferred).

• Strong background in HR administration, including onboarding, updating SOPs, and maintaining employee files.

• Excellent written and verbal communication skills.

• Proactive, detail-oriented, adaptable, and eager to learn.

• Experience or familiarity with non-profit organizations is a plus.