Accounts Receivable Specialist, Federal Division

Join our Federal Finance team as an AR Specialist! In this critical role, youll ensure accurate and timely billing, collections, and customer account management. This work is essential to our financial operations and helps us maintain strong relationships with both commercial and government clients. If you thrive in a fastpaced environment, can collaborate effectively across departments, and are committed to continuous improvement, we encourage you to apply.

How will you contribute mightily to the Phillips Mission?

• Generate and submit accurate invoices to customers using government and commercial invoicing portals like WAWF, IPP, and Ariba.
• Prepare and review invoice proposals based on customer sales orders and project deliverables.
• Collaborate with Project Management, contracts, and accounting teams to quickly resolve any billing issues or discrepancies.
• Monitor accounts receivable to ensure timely followup on outstanding balances and confirm payments are made within terms.
• Maintain organized and complete documentation for audits and historical tracking.
• Manage and update customer account information, including billing contacts and payment methods.
• Respond professionally and urgently to internal and external inquiries about invoicing, payment terms, and account status.
• Assist with monthend close processes, including billing reconciliations and cash receipt tracking.
• Identify and implement process improvements to streamline billing operations and reduce Days Sales Outstanding (DSO).

• What will you bring to the role?

  • 3+ years of related experience in a similar role.
  • An associate or bachelor’s degree in accounting, finance, or a related field would be preferred.
  • 2+ years of experience in billing or accounts receivable within a government contracting environment.

  • Technical skills:

    • Accounting & ERP Systems: Strong working knowledge of ERP platforms like Microsoft Dynamics, SAP, Oracle NetSuite, or Deltek Costpoint, as well as their Accounts Receivable and Billing modules.
    • Invoicing Platforms: Experience with government invoicing systems like WAWF and IPP, and commercial platforms such as Ariba, Coupa, or Bill.com.
    • Data Management: Intermediate to advanced proficiency in Microsoft Excel (e.g., using VLOOKUP, Pivot Tables, and other data reconciliation tools).