Bookkeeper Virtual Assistant

Position: Bookkeeper Virtual Assistant

Working Hours: US Business Hours

Hiring Company: We are a 10 year old remote staffing business with a fully remote team of 100+ employees. We started as a customer service agency, but have leveraged our client experience and technical acumen to become the industrys first AI empowered (human) virtual assistant service.

About the Role:

We are looking for a Bookkeeping Virtual Assistant empowered by AI tools to support financial operations and general business tasks. This role requires a highly organized and detailoriented professional with a strong background in bookkeeping and accounting.

You’ll be responsible for managing financial records, preparing invoices, reconciling statements, and generating financial reports—while also handling routine administrative support. If you’re experienced in accounting software, techsavvy, and comfortable using digital tools to streamline workflows, this is an excellent opportunity to join a forwardthinking team.

Key Responsibilities:

Bookkeeping & Accounting (50%)

• Manage and record financial transactions
• Process invoices, receipts, and payments
• Reconcile bank statements and financial records
• Prepare financial reports and summaries
• Assist with tax preparation and compliance (if needed)
• Maintain accurate bookkeeping records in QuickBooks, Xero, or similar software
• Handle accounts payable and receivable
• Compile financial reports and present them to the Finance Director & CEO
• Assist with knowledge base data management
• Compile sales tax returns and submit
• Work with the Finance Director to complete state, local, and corporate payments

• General VA Tasks (50%)

  • Manage emails and correspondence
  • Organize and update files, spreadsheets, and databases
  • Assist with administrative tasks like scheduling and calendar management (Google Calendar, Calendly)
  • Support project management tasks using Asana, Trello, or ClickUp
  • Followups via email, chat, andor phone
  • Conduct online research and data entry tasks
  • Communicate with vendors, clients, and team members as needed

  • Requirements

    What You Bring to The Table:

    • At least 1+ years of experience as a Virtual Assistant, with a focus on bookkeepingaccounting
    • Minimum of 2 years of remote work experience
    • Experience using accounting software such as QuickBooks, Xero, Wave, or FreshBooks
    • Proficiency with project management tools like Asana, Trello, or ClickUp
    • Familiarity with AI tools like ChatGPT, Claude AI, Gemini, Notion AI, or Canva AI (preferred but not required)
    • Strong general business support skills, including:
    • • Administrative assistance
      • Calendar and schedule management
      • Email and inbox handling
      • Documentation and reporting
      • • Excellent English communication skills (both written and verbal)
        • Strong attention to detail and organizational skills
        • Ability to handle confidential financial information securely
        • Techsavvy and comfortable using productivity tools such as Google Workspace, Microsoft Office, and Slack

        • NicetoHave Skills:

          • Experience with payroll processing
          • Knowledge of tax regulations and compliance (depending on the country)
          • Ability to analyze financial data and suggest process improvements

          • Technical Requirements:

            1. Stable highspeed internet with backup
            3. Computer (laptop or desktop) with recommended quadcore CPU 2.5GHz+, RAM 16GB+, and dual monitor
            5. Headset, mic, and webcam for meetings
            7. Dedicated and distractionfree workspace

            8. Benefits

               What we offer:

               1. Salary rate is up to $6hr based on experience
               3. Pandemicproof job
               5. Since you will be working from home, you get to save a lot of time and money.
               7. Company & team events Virtual and Offline
               9. Tenure Based Benefits
               10. 1. HMO coverage up to $50Month
                   3. Paid Time Offs

                   4. What we dont offer:

                      1. All governmentmandated benefits (SSS, PAGIBIG, PHILHEALTH). Our team pays them voluntarily.
                      3. Company Equipment You must already have or buy or upgrade your current one to meet our minimum requirements.

                      4. Notes:

                         1. For the best application experience, we recommend using MS Edge as your browser. This ensures optimal performance and minimizes any potential submission issues.
                         3. Select any of the locations listed below. Were a fully remote company, so selecting any location from the list doesnt affect your application.
                         5. Be sure to monitor your emails Spam Junk folder so you do not miss any emails from us.
                         7. Please provide an active mobile phone # (any Network, must have Viber but not a landline #) so we can contact you via text or call if needed.