Executive Administrative Assistant Virtual Assistant

This is a remote position.

Virtual Rockstar is hiring an Executive Administrative Assistant on behalf of one of our valued pediatric therapy partners. This role will provide highlevel administrative and operational support to the leadership team of a familyowned practice dedicated to helping children thrive.

About Our Client’s Practice

Our client is a familyowned pediatric therapy practice offering occupational, physical, and speech therapy services to children from birth through age 21. Their mission is rooted in compassion, integrity, and a passion for helping children with developmental challenges live their very best lives. Guided by strong values of Compassion, Growth, Integrity, Teamwork, Perseverance, and Service, they take a neuroaffirming, childled approach to care.

Responsibilities

Executive Support

• Manage email and calendars for leadership, ensuring smooth scheduling and timely followup.
  

• Assist with general administrative tasks, correspondence, and project organization.
  

• Human Resources Support
  

  • Post job listings and respond to applicants.
    

  • Assist with scheduling interviews and coordinating candidate communication.
    

  • Support the creation and updating of employee review forms and standard operating procedures (SOPs).
    

  • Manage onboarding of new employees, including obtaining new hire documents, supporting training schedules, and preparing materials.
    

  • Assist with credentialing of new clinicians.
    

  • Keep employee files current and organized.
    

  • Operations & Marketing
    

    • Assist with website updates (WordPress).
      

    • Contribute to social media and blog content creation.
      

    • Help with payroll processes and audit paysheets.
      

    • Data & Financial Support
      

      • Enter and track deposits in spreadsheets.
        

      • Maintain and update practice statistics and reports.
        

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        Requirements

        • Proven experience in executive or administrative support, preferably in a healthcare or therapyrelated setting.
          

        • Highly detailoriented and organized — someone who thrives on accuracy and consistency (“Type A” personality welcome!).
          

        • Strong proficiency in Microsoft Excel and other Microsoft 365 tools.
          

        • Familiarity with WordPress and social media platforms.
          

        • Ability to manage sensitive information with discretion.
          

        • Selfmotivated, resourceful, and excellent at prioritizing multiple tasks.
          

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          Benefits

          • Competitive salary commensurate with experience.
            

          • Opportunities for professional development and growth.
            

          • Work in a dynamic and supportive team environment.
            

          • Make a meaningful impact by helping to build and strengthen families in the Philippines.
            

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            Salary:
            $6.007.50