Offer summary

Qualifications:

Proven experience as a Virtual Assistant or similar role., Familiarity with digital tools like GSuite, Zoom, Slack, and project management software., Strong communication skills in English, both written and verbal., Highly organized, discreet, and able to manage multiple tasks independently..

Key responsibilities:

Manage and coordinate calendars, meetings, and travel arrangements.

Handle emails, phone calls, and prepare reports and presentations.

Conduct research and assist with booking and outreach for public speaking engagements.

Support social media management and other ad hoc administrative tasks.

Job description

Position: General Virtual Assistant

Number of hours: 20 hrs/week

Schedule: EST

Tasks required:

Maintain and coordinate monthly calendars, ensuring effective time management and scheduling of meetings, appointments, and travel arrangements
Manage emails and phone calls as assigned by the client
Prepare and edit reports, presentations, and documents, while maintaining an organized filing system for easy retrieval
Conduct research on leads for public speaking engagements and reach out to them to book
Assist in preparing meeting agendas, taking meeting minutes, and ensuring timely distribution of materials to participants
Handle sensitive and confidential information with the utmost discretion and professionalism
Collaborate effectively with other team members and departments to ensure seamless workflow and the achievement of organizational goals
Set up and send out monthly newsletters and monitor the open rates, unsubscribes, and other established KPI’s
Basic social media management including, but not limited to, social media posting, digital marketing management
Other ad hoc tasks that would be assigned

Requirements:

Proven work experience as a General Virtual Assistant or a relevant role
Familiarity with current technologies, like desktop sharing, cloud services and VoIP (GSuite, Zoom, Slack, Asana, Notion, etc.)
Strong proficiency in office software and communication tools
Knowledge of online calendars and scheduling (ex. Calendly, Google Calendar)
Excellent verbal and written English communication skills
Discretion and the ability to handle confidential information
Excellent phone, email and instant messaging communication skills
Highly organized and detail-oriented; able to efficiently prioritize multiple tasks
Adaptability and a proactive mindset
Ability to work independently and in a team-oriented environment
Self-disciplined and organized; able to consistently perform with limited supervision