Job description

This is a remote position.

Philippine-based Filipino Applicants.

Job Summary

We are seeking a highly organized and proactive Sales & Admin Support to support the sales team and assist with day-to-day administrative operations. This role ensures the smooth processing of sales activities, coordination with suppliers and internal teams, and efficient handling of routine administrative tasks. You’ll play a key role in keeping our operations running smoothly and our customers informed and supported.

Key Responsibilities

Sales Administration & Support

Assist with raising sales quotes, purchase orders and maintaining an up-to-date PO register.
Manage and maintain the sales queue, ensuring timely order processing.
Respond to customer queries regarding product availability, delivery status, and sales updates.
Update sales tickets with current delivery and tracking information.
Coordinate collections and deliveries with internal teams and external couriers.
Assist with IT sales support queries as needed.

Supplier & Operations Coordination

Maintain and update supplier contact details and correspondence records.
Liaise with our support team to ensure prompt handling of deliveries and customer sales requests.
Ensure smooth communication between the sales, support, and logistics functions.

Team & Admin Support

Maintain and update the team rota and leave calendar.
Assist with tracking and updating team leave records.
Perform general administrative duties as required, supporting the wider team.
Assist with finance administration duties as required, such as processing supplier invoices and responding to emails when extra support is needed.

Requirements

Bachelor’s degree in Business Administration, Sales, or related field preferred.
1–2 years in an administrative, sales support, or coordination role.
Experience in IT, tech, or service environments is an advantage.
Excellent organizational and time-management skills.
Strong communication abilities, both written and verbal.
High attention to detail and accuracy.
Proficient in using Microsoft Office (Excel) and CRM/ticketing systems.
Proactive and responsive with a can-do attitude.
Team player who can also work independently.
Ability to multitask and handle changing priorities efficiently.

Work Environment & Expectations

While this is a work-from-home position, it is important to note that this is a full-time role—not a freelance or flexible-hour arrangement. You will be expected to work a fixed shift and maintain a high level of professionalism and accountability, just as you would in an office environment.

✅ This role requires:

• Discipline and commitment to set working hours (strict shift times, not flexible)

• Use of time tracking software during work hours

• Active participation in team and client calls with your camera ON

• Consistent availability and responsiveness throughout your shift

• Treating this as a long-term, full-time job—not a side gig or freelance task

⏱ Payroll is processed bi-monthly.

We’re looking for someone who values structure, is dependable, and thrives in a role that provides consistency and clarity. If you’re seeking stability and a team that appreciates reliability, we’d love to hear from you.