Administrative Assistant

This is a remote position.

Role Name: Executive Assistant Product Development & Project Management

Schedule:

• Fulltime (40 hours per week)
  

• Client Timezone: AEST (Australian Eastern Standard Time)
  

  Client Overview
  

  Join a dynamic Australian drinks business that has successfully appeared on Shark Tank and secured deals with major national retailers. This established company has been operating for over 10 years and has built strong relationships with householdname retailers across Australia. After pivoting from aggressive growth to sustainable profitability, they now operate as a lean, efficient team focused on bringing innovative beverage concepts to market. Youll be working directly with the business owners in a fastpaced environment where new opportunities arise regularly and your organizational skills will directly impact the success of exciting product launches.
  

  Job Description
  

  This is an exceptional opportunity to become the organizational backbone of a creative product development team, helping to bring innovative beverage concepts from idea to market. Youll work directly with business owners to coordinate projects between marketing consultants, designers, and external partners, ensuring nothing falls through the cracks in a dynamic environment where retailer opportunities can emerge with tight deadlines. This role offers the perfect blend of project management, creative coordination, and administrative support, giving you the chance to make a real impact in a growing business while developing valuable skills in product development and retail partnerships.
  

  Responsibilities
  

  • Organize and coordinate a talented product development team including marketing consultants and graphic designers
    

  • Maintain comprehensive project files, tracking systems, and Google Sheets to ensure seamless workflow
    

  • Facilitate communication and messaging between team members, contractors, and external partners
    

  • Drive product development projects forward according to timelines and retailer submission deadlines
    

  • Process customer orders and provide general administrative support to business operations
    

  • Maintain and continuously improve the pipeline of innovative product concepts and development ideas
    

  • Coordinate rapid responses to retailer briefs and manage submission processes for major Australian retailers
    

  • Proactively identify potential issues and provide solutions to keep projects moving efficiently
    

  • Support the business owners with strategic project coordination and operational tasks
    

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    Requirements

    • Proven project management experience with strong organizational and coordination skills
      

    • Marketing background, degree, or demonstrated experience in marketingrelated roles
      

    • Excellent written and verbal English communication skills with professional presentation abilities
      

    • Experience managing teams, coordinating multiple stakeholders, and driving collaborative projects
      

    • Independent problemsolving abilities with a proactive mindset and solutionoriented approach
      

    • Advanced proficiency with Google Sheets, digital file management systems, and communication platforms
      

    • Ability to thrive in fastpaced environments with changing priorities and tight deadlines
      

    • Initiativetaking personality who can drive projects forward without constant supervision
      

    • Experience working with external contractors, consultants, or agency partners preferred
      

    • Understanding of retail submission processes or product development cycles is a plus
      

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