Offer summary

Qualifications:

At least 2 years of experience in accounts payable or similar roles., Proficiency in accounting software and Microsoft Excel., Strong attention to detail and organizational skills., Experience in the construction or utilities industry is a plus..

Key responsibilities:

Process and enter vendor invoices, purchase orders, and subcontractor applications.

Ensure invoice accuracy and compliance with contractual and legal requirements.

Reconcile credit card expenses and vendor statements monthly.

Collaborate with project managers for accurate job cost allocations and support month-end closing activities.

Job description

Accounts Payable Assistant (Remote, South Africa-Based, US Hours)

Support a Growing Construction Business Work PST Hours from Home!

Accounts & Finance | R25,000 - R35,000/month | Remote | Mon-Fri, 5pm-2am (PST hours)

About Our Client
Our client is a dynamic and growing player in the construction and utilities sector, committed to operational excellence and financial integrity. With a strong focus on efficiency and vendor collaboration, they are seeking a reliable, detail-oriented Accounts Payable Assistant to join their remote team. You'll be part of a supportive environment with a global reach, where precision and professionalism are valued daily.

The Role: Accounts Payable Assistant
This role is critical to ensuring the company maintains strong relationships with vendors and subcontractors. You will manage the accounts payable process, handle invoice accuracy, and support smooth cash flow operations. Its an opportunity to work remotely while contributing directly to the financial health of the business.

Key Responsibilities

Enter and process vendor invoices, subcontractor applications, and purchase orders in Spectrum
Match purchase orders to invoices (2-way match) to ensure accuracy
Code invoices correctly to appropriate GL and job cost codes
Verify compliance items (W-9s, insurance, lien releases) before issuing payments
Track retention and payments as per contract terms
Reconcile monthly credit card expenses and statements
Monitor and resolve vendor statement discrepancies
Set up and maintain vendor/subcontractor profiles in Spectrum
Collaborate with project managers for accurate job cost allocations and approvals
Support month-end close with vendor statement reconciliations
Maintain professional, responsive vendor and subcontractor communications