Remote Personal assistant

Salary: $450 parttime and $800 fulltime.

About the Role

We’re looking for a proactive, detaildriven Executive Assistant to support our CEO, Sarah Clay — a published author, dynamic speaker, and the creative force behind Client.

You’ll be responsible for ensuring the smooth daytoday functioning of the business, supporting the CEO across admin, sales, and client experience — and keeping everything organised behind the scenes.

This is an opportunity for someone who loves structure, thrives in a fastpaced environment, and wants to grow with a business that blends strategy, creativity, and connection.

Key Responsibilities

Operational & Strategic Support

• Manage and maintain the CEO’s calendar and coordinate smooth scheduling

• Prepare the CEO for meetings with diarised pre and posttask time

• Organise and maintain client folders in Google Drive and Asana

• Spot and pursue opportunities for Sarah to promote her book and brand (e.g., events, speaking engagements)

• Sales & CRM

  • Maintain and optimise the Salesflare (SF) CRM system:

    • Sync meetings, update pipelines and contacts

    • Log meeting notes, track opportunities, and create chase actions

    • Generate job numbers for client tracking

    • • Coordinate tasks and updates using Asana

      • Invoicing & Finance

        • Create and send invoices (Xero or similar)

        • Follow up on unpaid invoices with full selfsufficiency

        • Marketing Support

          • Manage MailerLite campaigns:

            • Send 3x weekly email campaigns

            • Set up automated email funnels for lead nurturing

            • • (Optional) Assist with CEO’s LinkedIn — responding to messages and managing connection requests