Executive Assistant (w Accounting experience)

Position: Executive Assistant with Accounting Experience

Number of hours: 40 hoursweek

Schedule: PST

Tasks required:

• Maintain and coordinate executive calendars, ensuring effective time management and scheduling of meetings, appointments, and travel arrangements

• Serve as the primary point of contact between executives and internalexternal stakeholders, including screening and prioritizing emails and phone calls

• Plan, book, and organize complex domestic and international travel itineraries, including flights, accommodations, and ground transportation

• Prepare and edit reports, presentations, and documents, while maintaining an organized filing system for easy retrieval

• Assist in preparing meeting agendas, taking meeting minutes, and ensuring timely distribution of materials to participants

• Manage expense reports, receipts, and reimbursements for executives, maintaining accurate records and tracking expenditures

• Provide project support by conducting research, gathering data, and assisting with project coordination and followups

• Handle sensitive and confidential information with the utmost discretion and professionalism

• Proactively identify and resolve administrative issues, demonstrating a solutionoriented approach

• Collaborate effectively with other team members and departments to ensure seamless workflow and the achievement of organizational goals

• Other ad hoc tasks that would be assigned

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  Requirements:

  • Proven work experience as a Virtual Executive Assistant for Clevel executives or a relevant role

  • Bachelors degree or equivalent experience is preferred

  • Background in accounting is required

  • Familiarity with current technologies, like desktop sharing, cloud services and VoIP (GSuite, Zoom, Slack, Asana, Notion, etc.)

  • Strong proficiency in office software and communication tools

  • Has knowledge with using accounting software (e.g. Xero, Quickbooks)

  • Knowledge of online calendars and scheduling (Calendly, Google Calendar)

  • Excellent verbal and written English communication skills

  • Discretion and the ability to handle confidential information

  • Excellent phone, email and instant messaging communication skills

  • Highly organized and detailoriented; able to efficiently prioritize multiple tasks

  • Adaptability and a proactive mindset

  • Professional demeanor and strong interpersonal skills

  • Ability to work independently and in a teamoriented environment

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