Offer summary

Qualifications:

Strong written and verbal communication skills in English., Proficiency in QuickBooks, MS Office, and G-suite tools., Highly organized with attention to detail and reliability., Experience in administrative tasks, record-keeping, and customer interaction..

Key responsibilities:

Oversee administrative operations and support departments.

Perform data entry, record-keeping, and prepare reports.

Manage customer databases, financial documents, and scheduling.

Collaborate across departments to ensure efficient workflow.

Job description

This is a remote position.

Schedule:

Total hours: 40 hours per week or 8 hours per day

Monday Friday

9:00 AM 6:00 PM Vancouver, Canada time

With 1hour paid break in between

Client location or time zone: Vancouver, Canada PDT

Companyclient overview:

Join a thriving aviation training enterprise that’s soaring to new heights in the digital age. This established flight school, operating from two bases with a fleet of 26 aircraft, is seeking a dynamic individual to elevate its online presence and lead generation efforts. As a key player in this exciting industry, you’ll have the opportunity to blend your passion for social media with the thrill of aviation, helping aspiring pilots achieve their dreams while expanding the company’s digital footprint.

We are looking for a detailoriented and proactive Office Manager to oversee administrative operations and support various departments in ensuring an organized and efficient work environment. This job is not just overseeing but getting in and doing the work yourself. Its working on multiple bookkeeping tasks, communicating with studentsclients, and handling documents and paperwork.The ideal candidate is highly organized, a strong communicator, and possesses a knack for maintaining records and coordinating team activities seamlessly.

Responsibilities:

Consistently takes initiative by proactively identifying tasks and opportunities for improvement

Willingness to learn by asking thoughtful and relevant questions when clarification or additional information is needed.

Perform accurate data entry and ensure meticulous recordkeeping across systems and documentation.

Prepare detailed reports and develop presentation templates using tools such as Google Slides and Excel.

Organize and maintain sales invoices, contracts, and other financial documents.

Update and manage customer databases, marketing lists, and other critical information repositories.

Collaborate with multiple departments to ensure the smooth flow of work and timely task completion.

Assist in scheduling meetings, organizing appointments, and coordinating team events.

Manage sensitive customer information with utmost discretion and ensure compliance with data protection protocols.

Requirements

Strong written English proficiency and effective verbal communication skills.

Demonstrated reliability with a keen attention to detail.

Expert in Quickbooks, MS Office, Emails, Docusign

Be organized, proactive, take initiative, critical thinking, and common sense

Focus on getting things done timely and correctly from the first time

Quick learner with the ability to adapt to changing tasks and priorities.

Technical proficiency, including familiarity with Gsuite and other online tools.

Experience in handling voice interactions with a focus on customer satisfaction.

Independent Contractor Perks

With HMO Coverage for eligible locations

Permanent work from home

Immediate hiring

Steady freelance job

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