HR Operations Specialist

Description

As an HR Operations specialist, you will be the backbone of our HR team’s daily operations - from documentation and vacation tracking to automating repetitive tasks and improving internal workflows. While our People Partner focuses on people experience, your work will ensure everything runs smoothly behind the scenes.

You’ll be working closely with the Head of HR, Finance, and Legal teams - as well as directly supporting our growing international team of 170+ employees.

Why does MWDN rock?

MWDN is a people-first outstaffing company that partners with global startups and technology businesses. We build long-term, flexible development teams that combine reliability with a human approach. With 170+ employees across Ukraine and Europe, our mission is to deliver both business value and team satisfaction. And HR is at the core of that success.

We’re expanding our internal HR team to scale our services and operations - and looking for an organized, proactive, and detail-oriented HR Operations specialist to join us in Kyiv.

Why choose us? MWDN is ranked among the top 5 IT employers in our region by DOU, and we pride ourselves on our transparency and commitment to our team. Curious to learn more? Discover what our employees say about us in their DOU reviews: MWDN reviews.

What makes you a great fit

• Strong attention to detail and consistency in task execution
• Experience working with HRIS systems - ideally PeopleForce or similar
• Confident user of Google Sheets, Docs, Slack, and Asana
• Ability to work in a fast-paced environment and manage multiple priorities
• Proactive mindset - you don’t just follow processes, you improve them and spot areas for optimization
• Solid English communication skills, both written and verbal (Intermediate+)

NICE TO HAVE:

• Previous experience in tech, IT recruitment, or the outstaffing industry
• Previous experience in HR coordination, administration, or operations
• Experience supporting remote teams or distributed environments
• Interest in HR analytics, automations, or process design

Your day-to-day in this position

• Maintain HR databases (PeopleForce)
• Ensure timely updates of employee data in PeopleForce and Asana
• Launch automation rules in PeopleForce (onboarding, probation, birthdays)
• Support data flows and tagging in Asana projects (recurring tasks, SOPs)
• Track and process vacation, sick leaves, day-off, and absence requests
• Track key employee milestones and HR calendar activities
• Communicate with teammates to gather and verify HR data
• Coordinate greetings, milestones, and other lifecycle support flows
• Assist in office-related coordination (equipment, requests, etc.)
• Propose ideas for automation or smoother collaboration between HR, Finance, and Legal
• Support audits and data cleanup in systems if needed

Why work with us?

• People-oriented management without bureaucracy.
• The frequent comeback of previous employees confirms the friendly climate inside the company.
• Flexible working schedule.
• 29 days of paid time off (18 working days per year, plus 11 days – all national holidays).
• 9 sick leave days.
• Full financial and legal support for private entrepreneurs.
• Free English classes with native speakers or with Ukrainian teachers (for your choice).

Ready to drive growth and make an impact? Join us at MWDN and take your career to the next level!