Administrative Assistant for EMS Ryan Family Student Center
Offer summary
Qualifications:
High School diploma or GED is required., At least 2 years of relevant work experience for the Intermediate Support level., Proficiency in Microsoft Office software is essential., Excellent communication and organizational skills are necessary..Key responsibilities:
- Scheduling advising appointments and managing social media accounts.
- Handling inquiries from students and parents, and assisting with office communications.
- Overseeing center operations, including ordering supplies and supervising student workers.
- Covering front-desk duties and supporting recruitment and retention activities.
Job description
APPLICATION INSTRUCTIONS:CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.
CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.
If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants.
POSITION SPECIFICS
The College of Earth and Mineral Sciences (EMS) is seeking a motivated and enthusiastic professional to serve on an administrative team providing support to undergraduate academic advising, recruitment, career counseling, learning support, and engagement activities within the Ryan Family Student Center, a busy and exciting place centered on building student community and fostering student success.
MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS
If filled as Administrative Assistant Intermediate Support, this position requires:
General Equivalency Diploma (GED) or High School (HS)
2+ years of relevant experience; or an equivalent combination of education and experience accepted
Required Certifications:
None

If filled as Administrative Assistant Support, this position requires:
General Equivalency Diploma (GED) or High School (HS)
No prior relevant work experience required; previous relevant work experience accepted in lieu of education.
Required Certifications:
None
Duties include scheduling advising appointments; managing social media accounts, submitting work orders; reserving rooms; answering phones; handling inquiries from parents, prospective students, and current students; assisting with office communications and newsletters; arranging visits for prospective students and their families; and assisting with college recruitment, retention, and advising activities as well as other undergraduate programs.
The applicant will be responsible for overseeing center operations (ordering supplies, ensuring the café area is clean, helping to supervise student frontdesk workers), and covering the frontdesk duties when needed. Proficiency with Microsoft Office or comparable software suite is required; familiarity with SIMBA, LionPATH, Slate, and Starfish systems is preferred.
Excellent interpersonal, organizational, and written and oral communication skills, flexibility in handling and prioritizing multiple tasks, and a strong commitment to teamwork and inclusiveness are essential.
Application materials should include both a cover letter and resume.
The position will be filled at a level consistent with the candidates education and relevant experience.
Given the operational nature of this position, this employee will be expected to follow Penn States standard 40hour work schedule from 8:00 a.m. 5:00 p.m., Monday through Friday, with very limited remote work (approximately one day per month) available depending on the nature of the positions tasks. Afterhours and overtime work may be required with ample advance notice.
Review of applicant materials will start shortly after the posting date, and the position will remain open until filled, with the possibility of starting ASAP. Inquiries about the position may be directed to kbs183@psu.edu.
BACKGROUND CHECKSCLEARANCES
Employment with the University will require successful completion of background check(s) in accordance with University policies.
Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.
SALARY & BENEFITS
The salary range for this position, including all possible grades, is $34,800.00 $55,500.00.
Salary Structure Information on Penn States salary structure
Penn State provides a competitive benefits package for fulltime employees designed to support both personal and professional wellbeing. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page.
CAMPUS SECURITY CRIME STATISTICS
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.
CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.
CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.
If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants.
POSITION SPECIFICS
The College of Earth and Mineral Sciences (EMS) is seeking a motivated and enthusiastic professional to serve on an administrative team providing support to undergraduate academic advising, recruitment, career counseling, learning support, and engagement activities within the Ryan Family Student Center, a busy and exciting place centered on building student community and fostering student success.
MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS
If filled as Administrative Assistant Intermediate Support, this position requires:
General Equivalency Diploma (GED) or High School (HS)
2+ years of relevant experience; or an equivalent combination of education and experience accepted
Required Certifications:
None

If filled as Administrative Assistant Support, this position requires:
General Equivalency Diploma (GED) or High School (HS)
No prior relevant work experience required; previous relevant work experience accepted in lieu of education.
Required Certifications:
None
Duties include scheduling advising appointments; managing social media accounts, submitting work orders; reserving rooms; answering phones; handling inquiries from parents, prospective students, and current students; assisting with office communications and newsletters; arranging visits for prospective students and their families; and assisting with college recruitment, retention, and advising activities as well as other undergraduate programs.
The applicant will be responsible for overseeing center operations (ordering supplies, ensuring the café area is clean, helping to supervise student frontdesk workers), and covering the frontdesk duties when needed. Proficiency with Microsoft Office or comparable software suite is required; familiarity with SIMBA, LionPATH, Slate, and Starfish systems is preferred.
Excellent interpersonal, organizational, and written and oral communication skills, flexibility in handling and prioritizing multiple tasks, and a strong commitment to teamwork and inclusiveness are essential.
Application materials should include both a cover letter and resume.
The position will be filled at a level consistent with the candidates education and relevant experience.
Given the operational nature of this position, this employee will be expected to follow Penn States standard 40hour work schedule from 8:00 a.m. 5:00 p.m., Monday through Friday, with very limited remote work (approximately one day per month) available depending on the nature of the positions tasks. Afterhours and overtime work may be required with ample advance notice.
Review of applicant materials will start shortly after the posting date, and the position will remain open until filled, with the possibility of starting ASAP. Inquiries about the position may be directed to kbs183@psu.edu.
BACKGROUND CHECKSCLEARANCES
Employment with the University will require successful completion of background check(s) in accordance with University policies.
Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.
SALARY & BENEFITS
The salary range for this position, including all possible grades, is $34,800.00 $55,500.00.
Salary Structure Information on Penn States salary structure
Penn State provides a competitive benefits package for fulltime employees designed to support both personal and professional wellbeing. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page.
CAMPUS SECURITY CRIME STATISTICS
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.
Required profile
Experience
Other Skills
- Microsoft Office
- Customer Service
- Multitasking
- Time Management
- Teamwork
- Physical Flexibility
- Social Skills
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