PartTime Accounts Payable Specialist (Remote)

PartTime Accounts Payable Specialist (Remote)
Rate: $800month
Hours: Approximately 15 hours per week, US hours
Location: Remote
Start Date: ASAP

About the Role:
We’re seeking a detailoriented and proactive PartTime Accounts Payable Specialist to support our finance operations. This remote role is perfect for a selfstarter with strong QuickBooks and Excel skills, and a solid understanding of monthend close processes and basic tax compliance. You’ll be working around 15 hours per week, with higher volume during the first week of each month.

Key Responsibilities:

• Invoice Management:
• • Process 10–15 invoices during the first week of each month
  • Handle ~5 invoices weekly for the remainder of the month
  • Ensure invoices are coded accurately, approved, and entered in a timely manner

  • • Accounts Payable:
    • • Record and manage bills in QuickBooks Online
      • Manage payment scheduling and maintain accurate vendor records
      • Assist with Ramp expense management platform (e.g., tracking transactions, managing approvals)

      • • MonthEnd Closing:
        • • Perform accrual processing and ensure all AP transactions are properly recorded
          • Support financial close activities across 9 different U.S. states
          • Pool data from QuickBooks and Excel for reporting as needed

          • • Vendor and Tax Compliance:
            • • Maintain a large vendor database and ensure collection and organization of W9 forms
              • Support monthly and quarterly tax compliance by ensuring vendor and expense documentation is accurate and complete
              • Respond to vendor inquiries and ensure compliance with statespecific requirements

              • • Reporting and Analysis:
                • • Use Excel to generate reports, summaries, and reconciliations as requested
                  • Assist in data validation and cleanup for financial and audit purposes

                  • Qualifications:

                    • Strong experience with QuickBooks Online
                    • Proficiency in Microsoft Excel (pivot tables, lookups, formatting, etc.)
                    • Solid understanding of Accounts Payable, monthend closing, and accrual accounting
                    • Familiarity with U.S. tax compliance, including W9 handling and statebystate APtax requirements
                    • Highly detailoriented, organized, and capable of working independently
                    • Excellent written and verbal communication skills

                    • Nice to Have:

                      • Experience with Ramp or similar expense management platforms
                      • Prior experience handling AP and compliance across multiple U.S. states
                      • Background in working with small to midsize companies in a remote setup