Workplace and Facilities Coordinator

Workplace & Facilities Coordinator (ParttimeContract)
Reporting to: Vice President of Finance

We are looking for a dynamic, friendly, responsible and trustworthy contractor Coordinator who lives within a 10 mile radius of our office in El Segundo. Available at a moment’s notice. Weekly hours are at 5 hours minimum. Hourly rate is at $50hour.

This role serves as a backup for our parttime Office Manager. Daytoday tasks will be led by the Office Manager.

Core Responsibilities

• Serve as the onsite point person for:

  • General maintenance

  • Mailing, shipping, and receiving

  • Deliveries, supplies, equipment, bills

  • Ad hoc errands

  • • Provide operational and administrative support to all employees and onsite visitors

    • Execute and uphold office policies authored by HR

    • Conduct office tours for employees onsite

    • Coordinate and support onsite meetings and events in partnership with internal teams

    • Assist departments with special projects (e.g., large shipments, office events)

    • 
      Facilities and Operations

      • Manage all office services, ensuring operations and procedures are organized and efficient

      • Oversee, automate, and simplify daily routines

      • Manage onsite storage as required

      • Coordinate office moves

      • Manage and maintain appliances, systems, and supplies in the common kitchen area (including coffeebeverage services)

      • Coordinate special maintenance (e.g., carpet cleaning, floor waxing, window cleaning)

      • Point of contact for property management

      • Point person for tenant space planning projects

      • Manage facilitiesrelated expenses and the overall office budge

      • Safety & Security

        • Manage and oversee parking passes, badge access system and video surveillance
          Issue and deactivate parking passes and employeevisitor badges

        • Manage and oversee the security alarm system

        • Manage and oversee the visitor management system

        • Coordinate safety training

        • Conduct monthly safety inspections as per company requirements

        • Report any safety or security concerns
          

        • Vendor & IT Coordination

          • Manage all external vendors and service requests

          • Coordinate with IT on all office equipment

          • Coordinate and request Certificates of Insurance for onsite vendors
            

          • Administrative & Employee Support

            • Partner with scheduled teams for onsite meetingsevents

            • Provide ongoing support for visitors and internal employees

            • Handle adhoc projects from the Operations team through the VP of Finance

            • 
              Musthaves:

              • 5+ years experience managing office facilitiesworkplace operations
                5+ years experience with:

                • Postage and shipping equipment

                • General office equipment (copiers, printers, etc.)

                • • Experience working with trades (electrical, plumbing, HVAC)

                  • Familiarity with physical security practices and safety administration

                  • Ability to manage projects and collaborate with both technical and business stakeholders

                  • Strong verbal and written communication skills

                  • Fluency in both Mac and PC platforms

                  • Advanced proficiency in:

                    • Microsoft Office Suites

                    • Google Workspace

                    • Slack

                    • Zoom

                    • Confluence

                    • • We look forward to meeting you!
                        
                        Applicants must be authorized to work for any employer in the U.S.
                        Unfortunately, We are unable to sponsor or take over sponsorship of an employment Visa at this time.