Accounts Assistant

This is a remote position.

Job Title: Accounts Assistant

Company: flydocs

Location: Remote (UK, close to Birmingham preferred)

Applicants must have the right to work in the UK in accordance with the Immigration, Asylum and Nationality Act 2006 as we are unable to sponsor this position.

About the Role

flydocs is a global leader in digital records management in the aviation industry, owned by Lufthansa Technik. With over 300 employees in multiple locations spread across the globe, we are trusted by over 75 airlines, lessors and MROs to deliver measurable long-term operational and cost efficiencies.

We are seeking a highly organised and detail-oriented Accounts Administrator to support our finance team on a part-time, fully remote basis. In this role, you will be responsible for managing the purchase order approval process, maintaining the accounts payable ledger, bank reconciliations and performing a range of financial administrative tasks to ensure smooth day-to-day operations.

This is a great opportunity for someone with a strong background in finance administration who is looking for flexible, remote working arrangements. This is a remote-first role, with occasional in-person meetings in Birmingham (approximately once per month or as needed).

Key Responsibilities

• Oversee and manage the purchase order (PO) approval process, ensuring timely approvals and alignment with company policies.
  
• Maintain the accounts payable ledger, including accurate posting of supplier invoices, reconciliations, and monitoring outstanding payments.
  
• Liaise with suppliers and internal teams to resolve invoice or PO discrepancies.
  
• Administer staff expense claims including approvals and payments.
  
• Assist with weekly or monthly payment runs and ensure suppliers are paid on time.
  
• Reconcile both incoming and outgoing bank payments.
  
• Support month-end processes, including account reconciliations and reporting.
  
• Maintain accurate and up-to-date financial records and documentation.
  
• Assist with ad hoc finance and administrative tasks as required by the finance team.
  

Requirements

Essential:

• Proven experience in a finance or accounts administration role.
  
• Strong understanding of purchase order and accounts payable processes.
  
• Excellent attention to detail and a high level of accuracy.
  
• Good working knowledge of accounting software and Excel.
  
• Ability to work independently and manage workload remotely.
  
• Strong communication and interpersonal skills.
  

Desirable:

• Experience working in a remote or distributed team environment.
  
• Familiarity with Sage Inacct and iCompleat
  
• Started an accountancy qualification (eg AAT) or qualified by experience
  

Benefits

• "Primarily remote, with occasional office presence based on business needs
  
• Supportive and collaborative working culture.
  
• Collaborative working spaces in Birmingham & London
  
• Opportunity to grow with a dynamic and evolving business.