Procurement Coordinator

About The Role

We are seeking a highly organized and detail-oriented Procurement Coordinator to join our team. This individual will support day-to-day logistics and operational functions, including inbound shipments, inventory management, RMA processing, and SKU maintenance. The ideal candidate has a strong command of Netsuite and Google Sheets, and is comfortable operating independently in a fast-paced environment.

Requirements

Inbound Operations

• Confirm container receipts and discrepancies for all receipts in NetSuite.
  

• If discrepancies are reported by the 3PL, communicate details to the internal team for resolution.
  

• Create inbound shipments in NetSuite, including drop ship orders.
  

• Manually receive shipments into NetSuite for designated locations (others received automatically).
  

Inventory Management

• Allocate inventory to virtual branches in NetSuite.
  

• Receive Amazon transfer orders and input landed costs; flag discrepancies to internal stakeholders.
  

• Create and submit transfer orders to 3PLs in NetSuite.
  

Returns Management (RMAs)

• Add "Return to Sender" records from Aftership to NetSuite.
  

• Coordinate and clean up RMA data in Aftership.
  

• Support wholesale RMA processing, including 3PL release, return tracking, and receipt confirmation.
  

SKU Management

• Push new SKUs to 3PL systems as needed.
  

• Keep product images updated in NetSuite.
  

• Add and maintain coffee SKUs in NetSuite.
  

General Operations

• Perform accurate and timely data entry in NetSuite.
  

• Pull and analyze reports from NetSuite to support operational decision-making.
  

• Enter and update tasks within Asana.
  

• Process customer orders efficiently using NetSuite and Asana.
  

• Assist with general inventory planning and stock level monitoring.
  

• Track and manage orders from placement through final delivery.
  

Qualifications:

• Proven experience in an operations, logistics, or procurement support role.
  

• Proficiency in NetSuite and Google Sheets is required.
  

• Experience with Asana or a similar project management tool is a plus.
  

• Excellent data entry and documentation skills with strong attention to detail.
  

• Strong organizational and time management abilities.
  

• Ability to work both independently and collaboratively.
  

• Clear and professional communication skills.
  

Hours:

• Preferred time: start 7 or 8 AM Pacific but we can be flexible. 
  

Benefits

• Great Place to Work-Certified Company
  
• Premium HMO
  
• Holistic employee experience
  
• Work-from-home and hybrid work setup
  
• Rewards and incentives
  
• Monthly engagement activities
  
• Career advancement opportunities
  
• Paid referral program