Offer summary

Qualifications:

At least 1 year of experience as a legal assistant or in a legal administrative role., Familiarity with electronic court filing systems and legal document formatting., Strong organizational and time management skills with attention to detail., Proficiency in Microsoft Office Suite and excellent communication skills..

Key responsibilities:

Manage electronic case files and update case management systems.

Draft and file legal documents electronically with court portals.

Generate weekly reports and coordinate with attorneys, clients, and court staff.

Assist in client preparation for mediations and support daily legal processes.

Job description

We are seeking a highly organized and detail-oriented Legal Assistant to join our law firm. The ideal candidate will play a critical role in supporting attorneys and ensuring the smooth operation of our daily legal processes. This position requires strong communication skills, proficiency with case management systems, and the ability to manage multiple tasks in a fast-paced legal environment.

Qualifications:

Prior experience as a legal assistant or in a legal administrative role (1+ years preferred).
Familiarity with electronic court filing systems and legal document formatting.
Strong organizational and time management skills with attention to detail.
Proficiency in Microsoft Office Suite.
Excellent written and verbal communication skills.
Ability to handle confidential information with discretion.
Professional demeanor and ability to interact effectively with diverse individuals.

Preferred Skills:

Experience in debt collection.
Knowledge of Salesforce.
Bilingual in Spanish capabilities a plus.

Requirements

Key Responsibilities:

File Management:

Open electronic case files using the law firm’s cases management system (Litify built on Salesforce). Fill in relevant information in the case file. Merge templated documents in the case system for senior assistant review. Review electronic record of lawsuit (docket) for purposes of downloading documents and saving documents to case file. Updating the case management system for upcoming Court hearing files located on the docket.
Ensure accurate data entry and timely updates in the firm’s case management system

Document Preparation and Filing:

Draft legal documents including letters, pleadings, and discovery materials for senior assistant and/or Attorney review.
File documents electronically through the applicable Florida state court filing portals.
Review filings for accuracy, format compliance, and completeness.

Case Management and Reporting:

Pull weekly reports from the firm’s case management system for meeting with Managing Partner.

Communication and Coordination:

Communicate professionally with Attorneys, Judges, Court staff, and Clients.
Serve as a liaison between Attorney, Clients, and external parties as needed.

Task Management:

Address and complete daily assignments from Attorneys and team members.
Maintain a task list and ensure timely follow-through on all action items.

Client Support:

Prepare clients for mediations by, providing and collecting necessary information and answering non-legal questions.
Provide compassionate, clear, and professional support throughout the legal process.

Benefits