Virtual Office Administrator (Full-Time, Remote)

unlimited holidays - fully flexible
Work set-up: 
Full Remote
Contract: 
Work from: 

Offer summary

Qualifications:

Strong organizational and administrative skills., Experience with internal documentation and scheduling tools like Notion, Google Workspace, and Slack., Ability to coordinate recruiting activities across multiple time zones., Excellent communication skills for candidate and team interactions..

Key responsibilities:

  • Maintain and organize internal documentation and operational tools.
  • Coordinate interview scheduling and manage recruiting logistics.
  • Support onboarding and offboarding processes for new and departing employees.
  • Assist with internal team support, event planning, and project coordination.

ScholarshipOwl logo
ScholarshipOwl Edtech: Education + Technology Startup http://business.scholarshipowl.com
11 - 50 Employees
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Job description

About ScholarshipOwl

ScholarshipOwl is the largest scholarship marketplace in the U.S., connecting over 11 million Gen Z students with private scholarships — and the brands that power them. Our mission is to make education financing more accessible and engaging, while giving brands a consent-driven way to connect with the next generation.

We’re powered by AI technology that simplifies scholarship discovery, streamlines the application process, and delivers measurable results for both students and partners. Whether it’s helping students secure funding or enabling brands to run impactful campaigns, we’re reshaping how education is funded — and discovered.

The Role

Reporting to the Head of Operations, this role supports leadership, hiring managers, and team leads across departments. You will maintain internal documentation, manage schedules and recruiting logistics, support onboarding and offboarding, and coordinate company-wide initiatives. You should be comfortable working independently, adapting to shifting priorities, and providing responsive, high-quality internal support.

What You’ll Do

Internal Operations & Administration

Maintain and organize internal documentation in Notion (SOPs, meeting notes, templates, calendars)

Ensure operational tools (Google Workspace, Slack, Notion, Zoom) are up to date and functioning smoothly

Recruiting Coordination

Schedule interviews and manage logistics across global time zones

Maintain the ATS (Recruitee): post roles, track candidate progress, coordinate evaluations

Manage our AI video interview platform (e.g., myInterview): upload tasks, monitor submissions, share recordings, and follow up with hiring managers

Handle candidate communications and keep internal teams aligned throughout the hiring process

Onboarding & Offboarding

Prepare onboarding documentation, access permissions, and team introductions for new hires, coordinate offboarding logistics, including systems access, documentation, and communication

Maintain and improve templates and checklists in Notion

Team Support & Projects

Coordinate gifts and acknowledgments for birthdays, work anniversaries, and life events

Support planning and logistics for internal events and company offsites

Assist with ad hoc internal projects, surveys, updates, and documentation efforts

Required profile

Experience

Industry :
Edtech: Education + Technology
Spoken language(s):
English
Check out the description to know which languages are mandatory.

Other Skills

  • Team Management
  • Adaptability
  • Communication
  • Time Management

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