Offer summary

Qualifications:

Experience with work order management systems or similar software., Strong administrative and organizational skills., Excellent communication skills for client interactions., Proficiency with computer systems and quick learning ability..

Key responsibilities:

Monitor and manage work orders through the company's system.

Follow up on ongoing work to ensure timely completion.

Handle invoicing and billing processes as needed.

Communicate directly with clients regarding project updates.

Job description

This is a remote position.

Role Name: Administrative Assistant - Property Services

Schedule:

Monday - Friday 8AM-5:00PM Pacific with an hour unpaid break

Client Overview

Join a thriving property services company that operates at the intersection of efficiency and excellence! This dynamic organization manages an impressive portfolio of projects ranging from high-volume small maintenance jobs to large-scale property operations. The company has invested in cutting-edge work order management systems and automated processes, positioning itself as a forward-thinking leader in the property services industry. With a focus on streamlined operations and exceptional client relationships, this is an opportunity to be part of a growing business that values innovation and operational excellence.

Job Description

Step into a pivotal role where you’ll be the operational backbone of a fast-paced property services company! As an Administrative Assistant, you’ll master sophisticated work order management systems while directly impacting client satisfaction and business efficiency. This position offers the perfect blend of technical system management, client interaction, and administrative excellence. You’ll work with automated systems while providing the human touch that ensures seamless project execution from start to finish. This role is ideal for someone who thrives in dynamic environments and wants to make a tangible difference in business operations while building valuable skills in property services management.

Responsibilities:

Monitor and manage work orders through the company’s work order management system
Log into work order management program and track job progress and status
Follow up on ongoing work and projects to ensure timely completion
Handle invoicing tasks and billing processes as needed
Communicate directly with clients regarding work orders and project updates
Provide administrative support for high-volume small jobs
Maintain accurate records and documentation within the management system

Requirements:

Experience with work order management systems or similar project tracking software
Strong administrative and organizational skills
Excellent communication skills for client interaction
Ability to handle invoicing and basic accounting tasks
Proficiency with computer systems and ability to learn new software quickly
Detail-oriented with ability to manage multiple tasks simultaneously
Experience in property services or similar service-based industry preferred