Offer summary

Qualifications:

Minimum of 3 years experience in portfolio management., Strong understanding of community association management and relevant regulations., Excellent communication and organizational skills., Ability to handle financial and administrative tasks effectively..

Key responsibilities:

Manage a portfolio of 7-8 single-family homes, including inspections and vendor oversight.

Coordinate and lead community board meetings, including agenda preparation and record keeping.

Oversee financial activities such as budgeting, invoice approval, and financial reporting.

Maintain proactive communication with homeowners, vendors, and staff to ensure community needs are met.

Job description

About us:

We specialize in providing top-notch management services to homeowner associations, condominiums, and community-based organizations. We excel in delivering exceptional customer support, helping them achieve their goals and maintain thriving communities.

Why We are the Right Fit for You:

Meaningful Work: Your work directly improves the lives of those in the communities we manage.
Collaborative Environment: Join a team of like-minded professionals who are passionate about property management and dedicated to our mission. We foster a collaborative and supportive work environment where your skills are valued.
Career Growth: We offer opportunities for career advancement and professional development. We're invested in an employee's growth and provide avenues for you to excel in your career.
Work-Life Balance: We understand the importance of work-life balance, offering flexible work arrangements and respecting your need for personal time to recharge.
Value-driven: Our core values drive everything we do. We believe in integrity, accountability, and ethical choices in all aspects of our work.

About the Role

Monday - Thursday: 9 am - 5 pm in the office
Friday: 9 am - 12 pm. Managers work from home
Manage a Portfolio of 7-8 Single-Family Homes
Work with a dedicated Admin and Inspector per Manager
Visit Communities when there are Board Meetings or Inspections

Responsibilities:

Communications:

Respond to all emails and voicemails within 24 hours (Monday–Thursday); weekend messages should be addressed by end of day Monday.
Maintain proactive communication with Boards, homeowners, vendors, inspectors, and staff to align on expectations and address community needs.
Ensure timely distribution of community notices and updates via email, portals, and message boards.

Financial Management

Review and approve invoices daily, verifying accuracy and correct allocation.
Monitor accounts receivable and coordinate with Boards and AR staff on collection strategies.
Review monthly financials, report discrepancies, and present summaries to Boards at meetings.
Track community cash flow and alert Boards of funding concerns.
Draft annual budgets and assist Boards through the approval process.

Board & Annual Meetings

Schedule and provide proper notice for Board and annual meetings in compliance with governing documents and Texas Property Code 209.
Prepare agendas and Board packets; lead meetings and record actionable items.
Coordinate and facilitate annual meetings, including ballot processing, quorum tracking, and election reporting.

Property Inspections & Maintenance

Conduct monthly property inspections; report findings and maintenance needs to the Board.
Verify vendor performance and contract compliance during site visits.
Promptly address and escalate urgent or liability-related issues (e.g., leaks, safety hazards)
Ensure community assets (e.g., pools, clubhouses) are clean, safe, and compliant with permits.

Project Oversight & Vendor Management

Create and distribute RFPs for community projects; prepare bid comparison summaries.
Maintain vendor records (contracts, COIs, W9s), and oversee contract renewals.
Assist in managing reserve studies, insurance claims, audits, and special projects

Compliance & Governance

Guide Boards on compliance with governing documents, Texas Property Code 209, and best practices.
Coordinate ARC applications and appeals; support enforcement and review of community violations.
Maintain management and service agreements; ensure proper notice and renewals.

Qualifications: