Gestionnaire Administratif et Office Manager

About cozycozy

Cozycozy is the first search engine that provides real-time access to all available holiday accommodations . Whether you are looking for a hotel, an apartment, a cottage, a villa or even a treehouse, our platform lists more than 20 million accommodations from more than 100 booking sites: essentials like Airbnb, Booking.com, Gîtes de France, hotels.com or Expedia, but also many gems to discover like Agriturismo, Onefinestay, Belvilla, Sonder, Travelski, and many others.

In very strong growth , we are present in more than 50 countries and 20 languages, with offices in Paris and Budapest. You will collaborate with a very international team (more than 8 nationalities represented!) passionate about travel and innovation. By joining cozycozy, you will have the opportunity to have a real impact by helping millions of travelers around the world find the ideal stay!

As an Administrative Manager and Office Manager , you will play a key role in the smooth running of our Paris office. Reporting directly to our Administrative and Financial Manager, you will be a pillar of the team , responsible for various administrative, financial and organizational tasks. Your mission: to ensure optimal management of administrative processes, invoicing, payments, recovery, as well as the relationship with our service providers, while working to create a pleasant and productive working environment.

Main missions:

Administration & Billing

• Manage customer invoicing (via Pennylane), monitor collections and ensure follow-ups if necessary.
• Organize and classify supplier invoices, ensure their entry and the proper execution of payments.
• Participate in monthly closings and social/tax declarations.
• Monitor relations with the accountant and compile the information necessary for the balance sheet.

Payroll & Human Resources Management

• Prepare payroll via PayFit (variable elements, absences, leave) and ensure compliance with administrative procedures.
• Manage schedules, monitor leave requests, and support employees in their procedures (onboarding, offboarding).

Office Management:

• Ensure the smooth running of the Paris office: relations with service providers (lease, insurance, services) and purchasing management (supplies, consumables).
• Ensure a pleasant working environment: organize the layout of the space, coordinate team events and propose initiatives to strengthen cohesion.
• Manage the organization of business trips and the reservation of rooms/equipment necessary for meetings.