Virtual Assistant/Bookkeeper (008-00234)

​​Looking for Filipino (Philippines-based) candidates

Job Role: Virtual Assistant

Work Schedule: Monday - Friday, 9AM to 5PM AEST

Salary range: $1,000 AUD - $1,200 AUD / Monthly

Who We Are: At Hunt St, we help Australian companies hire top remote talent in the Philippines. For this role, you will be hired by the client as a full-time employee with an expectation of exclusivity (not working for other companies). We are not an outsourcing agency. All of our roles are 100% remote so you'll be able to work from home

Who The Client Is:

We are a remote-first team supporting healthcare providers, professionals and businesses by handling the financial, accounting and administrative side of their operations. Our goal is to streamline the back-end processes so doctors, specialists, professionals and businesses can focus on delivering high-quality services to their clients.

From submitting medical claims and managing accounts receivable to reconciling payments, preparing financial reports, handling administrative tasks, and supporting general operations, we ensure that individuals and businesses stay organized, compliant, and financially healthy.

Role Overview:

We’re looking for a proactive and detail-oriented Virtual Assistant to support a husband and wife team in running two separate businesses, one in the healthcare industry and the other in accounting services. You’ll be working closely with both of them, so it’s important that you're comfortable managing tasks across different workflows and shifting priorities as needed.

This role is ideal for someone who thrives in a fast-paced remote setup and enjoys keeping operations organized and efficient behind the scenes.

Key Responsibilities: 

• Calendar management, meeting coordination, and scheduling across time zones
• Inbox management, email drafting, and follow-ups
• Answering phone enquiries
• Creating, formatting, and updating reports, documents, and presentations
• Tracking tasks, to-dos, and follow-ups using project management tools
• Online research and data gathering
• Liaising with internal team members and external contacts on behalf of the principals
• Supporting general admin needs for both personal and business-related tasks
• Managing tasks for two executives simultaneously, ensuring both receive equal attention and all deadlines are met

Required Skills and Qualifications:

• At least 2 years of experience as a Virtual Assistant, Executive Assistant, or Admin Assistant
• Experience supporting two executives simultaneously or managing multiple workflows
• Excellent written and verbal English communication skills
• At least 2 years of bookkeeping experience
• Proficiency in cloud based accounting software (e.g. Xero, MYOB)
• Proficiency in Google Workspace (Docs, Sheets, Slides, Gmail, Calendar) and Microsoft (Outlook, Sharepoint, OneDrive, Office Suite)
• Highly organized with strong attention to detail
• Able to handle confidential information with professionalism and discretion
• Comfortable working independently while being managed by two stakeholders
• Can work during Australian business hours

Nice to Have

• Experience working with Australian clients or in a healthcare and/or accounting-related setting
• Familiarity with tools like ClickUp, Notion, or Trello
• Ability to adapt to changing priorities and manage time efficiently
• Social media and website management experience

Work Arrangement & Expectations:

This is a remote role that will be set up via an Employer of Record (EOR) service.

To ensure alignment and transparency, successful candidates will be expected to:

• Be available for meetings and collaboration during core AEST business hours
• Disclose any existing ongoing roles or client work
• Reflect this engagement on their LinkedIn profile