Offer summary

Qualifications:

2-4 years of experience in document control or project coordination., Strong understanding of project management and document lifecycle., Excellent communication skills in English., Proficiency in MS Office and familiarity with document management systems..

Key responsibilities:

Organize, review, and archive project documents in digital and physical formats.

Ensure accurate and timely distribution of documentation to teams and stakeholders.

Maintain and update document control registers and templates.

Support retrieval of documentation and manage client procurement portals.

Job description

Our client is an architecture and interior design studio based in Dubai, founded in 2013. They have completed over 200+ Projects across the region in the last 11 years including the new flagship outlet for Five Guys in DXB Airport, retail outlets for Underground Sport and SJP shoes for none other than Sarah Jessica Parker, multiple mosques across different residential communities for Emaar and a string of luxury private residences.

This is an excellent opportunity for a Document Controller to join a dynamic and well-established studio that values creativity, precision, and innovation.

Job Overview

The Document Controller plays a vital role in ensuring a smooth documentation process across all interior design projects. This role is responsible for maintaining the accuracy, consistency, and timely distribution of documents to both internal teams and external stakeholders.

Duties and Responsibilities

Organize, scan, copy, and archive project documents in both digital and physical formats.
Review documents for accuracy and completeness, including contracts and project-related materials.
Update and maintain technical documents such as manuals, workflows, and specifications.
Ensure timely distribution of project documentation to internal teams and external stakeholders.
Maintain and regularly update document control registers, including post-contract records.
Create and manage document templates to standardize internal processes.
Support team members and clients in retrieving documentation when required.
Oversee documentation flow across departments to ensure consistency and accuracy.
Handle sensitive information with a high degree of confidentiality.
Prepare project reports and summaries as needed.
Manage client procurement portals and ensure compliance with submission requirements.

Requirements

2–4 years of experience in a document control or project coordination role, preferably within the design, architecture, or construction industry.
Strong understanding of project management processes and document lifecycle.
Excellent written and verbal communication skills in English.
Highly organized with a keen eye for detail.
Confident user of MS Office, especially Word and Excel; familiarity with document management systems is a plus.
Proactive problem-solver with the ability to work independently.
Strong multitasking skills and ability to prioritize workload in a dynamic environment.
Professional, personable, and team-oriented.

Job type: Permanent
Employment type: Full-time/Direct Employment

Location: Remote

Work Schedule: Monday – Friday | 9:00 AM - 6:00 PM
Industry: Architecture and Interior Design

Required profile