Offer summary

Qualifications:

3-5 years of experience supporting executives, preferably in tech or IaaS startups., Proficiency with remote collaboration tools like Microsoft Teams, Slack, Zoom, and Microsoft Office., Strong organizational skills and attention to detail with the ability to manage multiple priorities., Familiarity with AI tools such as ChatGPT or DeepSeek to enhance workflow..

Key responsibilities:

Manage the CTO’s calendar across multiple time zones.

Prioritize and draft email responses, ensuring timely follow-up.

Prepare agendas and track discussion points for meetings.

Support project coordination and act as a liaison with internal and external stakeholders.

Job description

NexGen Cloud is a rapidly growing IaaS company focused on providing innovative cloud solutions and infrastructure services. Our GPU cloud infrastructure solutions accelerate development in industries such as Artificial Intelligence & Machine Learning, VFX & Rendering, Data Science & IoT, and Computer Aided Engineering & MDO.

We are dedicated to helping our clients navigate the complexities of the digital world and achieve success through cutting-edge, scalable, secure and affordable solutions.

At the company's heart stands a group of very talented, experienced, and motivated individuals who want to make a positive change and a lasting impact on the tech world.

Position Summary:

As Executive Assistant to the CTO, you will be the right hand to a dynamic technology leader, helping manage a fast-paced schedule, streamline communication and drive key operational tasks. This role requires exceptional attention to detail, tech-savviness and a proactive mindset.

Key Responsibilities

Calendar & Scheduling: Manage the CTO’s calendar across multiple time zones, including internal meetings, external calls, technical reviews and personal blocks.
Inbox & Communication Management: Prioritize and flag emails, draft responses, and ensure timely follow-up on action items.
Meeting Preparation & Follow-up: Prepare agendas, track discussion points and follow up on key action items.
Document Handling: Organize and maintain technical and operational documentation; assist with formatting or reviewing presentations, briefs, or reports.
Project Coordination: Support minor project management tasks such as monitoring deadlines, tracking status and facilitating cross-functional collaboration.
Stakeholder Liaison: Act as a point of contact for internal teams and external partners when required.
Confidential Support: Handle sensitive information with the utmost confidentiality and professionalism.
Ad Hoc Tasks: Assist with research, travel coordination and other executive support needs.

Requirements

Minimum of 3–5 years experience providing executive-level support, preferably within a technology or IaaS startup environment
Demonstrated ability to operate effectively in a fully remote setting, coordinating across international time zones with consistent availability during Australian business hours
Technologically proficient, with hands-on experience using Microsoft Teams, Slack, Zoom, and the Microsoft Office suite (Excel, Word, PowerPoint)

Familiarity with AI tools like ChatGPT or DeepSeek —while deep expertise isn’t required, we value candidates who integrate them into their daily workflow to improve efficiency and output.

Exceptional organizational and time management skills, with the ability to manage competing priorities and tight deadlines
Strong attention to detail and a proactive, solutions-oriented approach, backed by a proven track record of initiative and independent problem-solving
Excellent English communication skills, both written and verbal, with a professional and confident tone
High level of discretion and reliability in handling confidential, sensitive, and strategic information

Nice to Have

Familiarity with tech or infrastructure industry terminology (especially GPU, cloud, or AI/ML concepts)

Exposure to fast-scaling startup environments and agile ways of working
Experience working with distributed teams across multiple geographies
Understanding of data privacy, security or compliance best practices in tech environments

Why Join Us?