Offer summary

Qualifications:

Fluent in English, both written and spoken., Highly organized and detail-oriented with experience in follow-ups and scheduling., Tech-savvy, familiar with CRM and communication tools like Pipedrive, Slack, Google Calendar, Asana, Zoom, and Loom., Proactive, responsible, and able to work independently in a fast-paced environment..

Key responsibilities:

Follow up with prospects to ensure completion of brand audit prep steps.

Communicate with prospects via email and SMS for clarifications and confirmations.

Support scheduling and rescheduling calls, responding promptly to requests.

Manage sales team calendars and handle administrative tasks to support sales activities.

Job description

Executive Assistant

Full-Time | Remote | Supporting Sales Operations

Are you a highly organized communicator who thrives in fast-paced environments? Were hiring an Executive Assistant (EA) to support a dynamic sales team. This person will be critical in ensuring that prospects complete all brand audit prep steps promptly and that the sales team stays organized and efficient.

If you're detail-oriented, proactive, and passionate about operational excellence, we want to hear from you.

Responsibilities:

Post-Call Follow-Up: Ensure prospects complete brand audit prep steps after speaking with Account Executives (AEs), including:
Submitting necessary materials
Granting seller account access
Filling out the analysis form
Communication: Follow up via email and SMS to confirm receipt of materials, collect missing items, or provide clarifications.
Scheduling Support: Schedule and reschedule calls when needed; respond to inbound scheduling requests promptly and professionally.
CRM Management: Track follow-up progress, update statuses, and flag missing steps using Pipedrive.
Calendar Oversight: Keep sales team calendars clean, up-to-date, and organized.
Administrative Coordination: Handle various sales admin tasks so AEs can stay focused on closing deals.

Requirements:

Fluent English communicator (written and spoken), with a clear,
natural tone.
Strong follow-through and a high sense of ownership nothing slips through the cracks.
Extremely organized and detail-oriented, with proven experience managing follow-ups and scheduling.
Tech-savvy, familiar with tools like:
. Pipedrive (CRM) Slack (team comms)
. Google Calendar (scheduling)
. Asana (task management)
. Zoom & Loom (video comms)
Friendly, professional demeanor, especially when communicating with prospects.
A basic understanding of Amazon FBA is a plus.