Executive Assistant at Prospere Companies

Prospere Companies

Executive Assistant

Dallas, TX

Compensation: $60,000 $75,000 Base

Prospere Companies:

Prospere Companies is a nationally recognized leader in business brokerage, commercial real estate, and growth consulting. With seven appearances on the Inc. 5000 list, we’ve earned our reputation as one of the fastestgrowing firms in the country and best places to work.

Working at Prospere means joining a highperformance team that values excellence over ego. We move fast, set a high bar, and support one another relentlessly. We invest in your growth, and challenge you to own your outcomes.

What sets us apart is performance: our close rate exceeds the national average by over 500%. These results reflect a disciplined, datadriven approach and a team that’s deeply committed to delivering real outcomes for our clients.

Our culture is grounded in professionalism, accountability, and continuous improvement. We value people who listen actively, set clear expectations, and take ownership of their impact. Every member of our team contributes to a highperforming environment where growth is both expected and supported.

If youre looking to join a firm where strategic thinking, operational excellence, and personal growth go hand in hand Prospere offers the platform to lead and excel.

Summary:

As our organization’s backbone, you will play a pivotal role in supporting both the Chairman of the Board and CEO. Your contribution will be invaluable as you keep things organized, running smoothly, and ensure we stay on track. If you possess a keen eye for detail, thrive in a fastpaced environment, and enjoy tackling diverse business tasks, this is the perfect opportunity for you to make your mark.

This role requires more than just execution—it demands judgment, initiative, and the ability to anticipate needs before they arise. You should be someone who thrives on solving problems independently, thinks three steps ahead, and loves bringing order to chaos.

Join us and become an integral part of a forwardthinking team dedicated to facilitating visionary entrepreneurs in their pursuit of growing, buying and selling businesses. Take the next step in your career and be a part of our continued success story.

Essential Duties and Responsibilities include the following; other duties may be assigned:

• Manage executive calendars and schedule appointments, meetings (inperson and virtual), brand events, and prepare meeting agendas, and schedule conference calls
• • Answer, screen, and direct all incoming calls, handling issues properly, and transferring or relaying messages internally or externally
  • • Answer, screen, direct and respond on behalf of Executive emails for multiple accounts
    • • Coordinate and manage travel arrangements, bookings, and hotel reservations
      • • Create correspondence, reports, presentations, spreadsheets, databases and any other adhoc projects that come up.
        • • Assistance with maintaining CRM database
          • • Company Event planning
            • • Organize and sustain a filing system, filing correspondence, and other records
              • • Manage time effectively to meet and exceed deadlines
                • • Manage Executives time effectively so that they are able to focus on the most important tasks
                  • • Manage Executives social media accounts
                    • • Set up and run Zoom calls and presentations, including plugging in laptops, testing audiovideo, and troubleshooting any tech issues in real time
                      • • Consolidate executive notes and turn them into polished PowerPoint presentations

                        • Supervisory Responsibilities:

                          This job has no supervisory responsibilities.

                          Competencies:

                          To perform the job successfully, an individual must demonstrate the following competencies:

                          • Problem Solving – Identifies and resolves problems in a timely manner; gathers and analyzes information skillfully, develops alternative solutions.
                          • • Project Management Coordinates projects; communicates changes and progress. Possesses the ability to multitask as well as manage changing priorities.
                            • • Interpersonal Skills Focuses on solving conflict; maintains confidentiality; listens to others.
                              • • Judgment Displays willingness to make decisions on their own; exhibits sound and accurate judgment.
                                • • Figure it out Factor – must be a selfstarter that can use research and strategic thinking to push beyond the ask with the ability to solve problems creatively and independently.
                                  • • PlanningOrganizing Prioritizes and plans work activities; Uses time efficiently.
                                    • • Professionalism Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position.
                                      • • Quality Demonstrates accuracy and thoroughness; looks for ways to improve and promote quality; applies feedback to improve performance; monitors own work to ensure quality.
                                        • • Adaptability Adapts to changes in the work environment; manages competing demands.
                                          • • Dependability Follows instructions, responds to management direction; takes responsibility for own actions; keeps commitments.
                                            • • Technology Fluency: Must be highly techsavvy and comfortable learning new platforms and digital tools quickly.
                                              • • Absolute discretion

                                                • Qualifications:

                                                  To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, andor ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

                                                  Education andor Experience:

                                                  Associate degree (A.A.) from a college or technical school; or four years’ related experience with Clevel executives; or equivalent combination of education or experience. Prior experience is nonnegotiable.

                                                  Language Skills:

                                                  Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.

                                                  Computer Skills:

                                                  To perform this job successfully, an individual should have strong working knowledge of Microsoft Office Suite, Adobe, Artificial Intelligence, and Google Chrome.

                                                  Certificates, Licenses, Registrations:

                                                  • Eligible Driver’s License
                                                  • • Valid Automobile Insurance
                                                    • • OTHER SKILLS AND ABILITIES:
                                                      • • Strong listening and communication skills.
                                                        • • Good peopleinterpersonal skills.
                                                          • • Must maintain a positive attitude
                                                            • • Extremely organized
                                                              • • Maintain a high level of energy and confidentiality
                                                                • • Attention to detail

                                                                  • We LIVE by our Core Values when interacting with our team, partners and clients:

                                                                    • Own your Growth
                                                                    • • Be a Pro
                                                                      • • Listen First
                                                                        • • Lead with Compassion
                                                                          • • Manage Expectations

                                                                            • Benefits:

                                                                              • Paid health care up to 50% for Vision, Dental & Health Care Coverage
                                                                              • • 401k Match of 4%. Eligible after one year.
                                                                                • • Tiered Vacation Policy: 2 Weeks Year One, 3 Weeks Year Two, 4 Weeks Year Three.
                                                                                  • • Additional paid sick time and two floating holidays annually.
                                                                                    • • Partial remote work environment, two daysweek required in office.
                                                                                      • • Flexible schedule available, within traditional business hours (40 hoursweek).

                                                                                        • Our culture creates a thriving work environment of successfocused individuals continuing to achieve, grow, and support each other. If this sounds like a match for you, we invite you to complete our application and questionnaire. We look forward to speaking with you!