Strategic Executive Assistant

As a Strategic Executive Assistant, you’ll serve as the operational right hand to a founder in the medical and academic space. This is a highimpact, fastpaced role requiring elite calendar management, crossfunctional coordination, and healthcareadjacent admin skills. You’ll be the central force keeping the founder’s schedule, initiatives, and energy aligned and focused.

Your Impact:

Your ability to triage time, track priorities, and shield the executive from operational friction will be critical to the success of multiple ventures spanning clinical care, research, global partnerships, and education. You will act as the single source of truth for daily execution, allowing a highperforming leader to operate at maximum impact.

Core Responsibilities:

1. Time & Calendar Management (30%)

• Orchestrate daily calendar across multiple domains (clinic, education, podcast, travel)
• Build and maintain rolling 7day dashboards and daily briefing updates

• 2. Communication & FollowUp (20%)

  • Own meeting preparation, coordination, and nextstep tracking
  • Filter and triage inbox requests and incoming communications

  • 3. Travel & Event Logistics (15%)

    • Coordinate complex international travel, speaking engagements, and clinical tours
    • Manage podcast and VIP patient scheduling

    • 4. CrossEntity Liaisoning (15%)

      • Connect workflows across multiple teams, organizations, and regions
      • Maintain alignment and documentation across stakeholders

      • 5. Tracking & Research (10%)

        • Manage trackers, SOPs, and executive commitments
        • Conduct light research on speaking topics, protocols, and international engagements

        • 6. Admin & Systems Support (10%)

          • Use tools like EMRs, CRMs, Slack, and project trackers to manage workflows
          • Support onboarding of new initiatives and align team systems

          • Requirements

            MustHave:

            • 3+ years supporting Csuite or physician executives
            • Experience with executive calendar management and international coordination
            • Excellent English communication skills (written and verbal)
            • High discretion and comfort working under NDAHIPAA protocols
            • Strong command of Google Workspace, Slack, and project management tools
            • Familiarity with healthcare or biotech environments

            • NicetoHave:

              • Knowledge of integrative medicine or cellular health terminology
              • Podcast coordination experience
              • HubSpot, OptiMantra, Notion, or Airtable fluency
              • Background supporting founders or highprofile executives
              • Exposure to highperformance, clinical, or concierge service roles

              • Benefits

                • Remote Work: Fully remote—work from anywhere
                • Generous PTO: 15 days annually, aligned with Pearl’s managed services model
                • Health Coverage: HMO after 3 months for fulltime contractors
                • Mentorship: Direct support from Pearl Talent and international executive coaches
                • Learning & Development: Access to global resources and best practices
                • Retention Bonuses: At 3, 6, 9, and 12 months
                • Annual Retreat: Exclusive invite to Pearl’s global community retreat
                  
                  

                • Our Recruitment Process:

                  1. Application
                  3. Screening
                  5. Initial Interview
                  7. Skills Assessment
                  9. Final Interview
                  11. Job Offer
                  13. Onboarding

                  14. Ready to Join Us?

                      If youre excited to support a highperforming executive at the center of global medical and academic innovation, we’d love to hear from you. Apply now and take the next step in your journey with Pearl.