Offer summary

Qualifications:

At least 3-5 years of experience in purchasing and accounts payable., Experience with procure-to-pay processes and vendor management., Detail-oriented with strong data accuracy and discrepancy resolution skills., Proficient in purchase order systems and related software..

Key responsibilities:

Create, update, and maintain purchase orders ensuring data accuracy.

Resolve discrepancies and communicate with vendors and internal teams.

Generate reports on purchase order activity for analysis and process improvement.

Job description

The Global Supply Operations Staff focuses on managing and maintaining accurate purchase order data throughout its lifecycle, from creation to closure. This includes tasks like PO entry, tracking, and ensuring data integrity, as well as resolving any issues related to pricing, delivery, or discrepancies. The role also involves communication with vendors, accounts payable, and other internal departments to ensure smooth PO processing and financial accuracy.

Key Responsibilities:

PO Creation and Maintenance: Entering new purchase orders into the system, updating existing ones, and ensuring all relevant information is accurate and up-to-date.
Data Integrity: Verifying that purchase order details, including prices, quantities, and delivery dates, match vendor information and other relevant documentation.
Issue Resolution: Investigating and resolving discrepancies, such as pricing errors, delivery delays, or missing items, by communicating with vendors and internal teams.
Vendor Communication: Maintaining regular communication with vendors to confirm orders, track shipments, and address any issues that arise.
Financial Accuracy: Collaborating with accounts payable to ensure proper matching of invoices to purchase orders and resolving any payment discrepancies.
PO Closure: Ensuring all necessary steps are completed before closing a purchase order, such as verifying receipt of goods and resolving any outstanding issues.
System Management: Utilizing and maintaining the purchase order system, ensuring its proper functioning and recommending improvements.
Reporting: Generating reports on purchase order activity, identifying trends, and providing insights for cost control and process improvement.
Process Improvement: Identifying opportunities to improve the purchase order management process, such as streamlining workflows or implementing new technologies.
Sourcing and Purchasing: Identifying potential suppliers, researching market trends, and negotiating favorable purchasing agreements.
Contract Management: Drafting, reviewing, and managing contracts with suppliers, ensuring compliance with legal and company regulations.
Supplier Relationship Management: Building and maintaining strong relationships with suppliers, fostering open communication, and resolving any issues or concerns.
Cost Management: Analyzing costs, negotiating prices, and ensuring that the organization gets the best value for its money.
Quality Assurance: Ensuring that goods and services meet the organization's quality standards and specifications.
Inventory Management: Monitoring inventory levels, tracking orders, and ensuring timely delivery of goods and services.
Compliance: Ensuring all procurement activities comply with relevant laws, regulations, and company policies.

Requirements

At least 3-5 years of experience in purchasing and accounts payable
Experience in procure-to-pay processes is required
Experience in vendor management is a must
Detail-oriented with a proven ability to ensure data accuracy and resolve discrepancies.
Collaborative communicator skilled in vendor relations and cross-functional teamwork.
Tech-savvy with expertise in purchase order systems and related software
Strategic problem-solver adept at troubleshooting and issue resolution.
Financially astute with a foundational knowledge of accounting.
Procurement experience is a plus.
Must be willing to work in the night shift, following the Pacific Standard Timezone
Must be willing to work on a permanent work-from-home setup