Mail Processing Specialist (0011)

Work for Our Water Resources.

Help protect one of Florida’s most vital resources — water — with a career at the Southwest Florida Water Management District (District).

The District is a government agency whose mission is to protect water resources, minimize flood risks, and ensure the public’s water needs are met. We serve a population of nearly 6 million people in west-central Florida as directed by state law.

Join our General Services Bureau 

Support the District's Management Services Division in helping us collect and deliver mail for District staff. You'll be part of a team that works behind the scenes to support the District and achieve our mission of protecting Florida's water resources. You’ll have the chance to work with a wide range of teams in this promising position, each of which plays a vital role in our efforts to preserve our most valuable natural resources. You will have the opportunity to assist with the District's Inventory Center, Print Shop, and Document Imaging Team. The Mail Processing Specialist will pick up from the local Post Office daily, as well as a minimum of three-day internal mail collection routes. This position will also serve as the primary back-up to the Records Management Technician whose primary duty includes the handling and lifting of record boxes up to 70 pounds. Using your expertise, you’ll play an important role in enhancing the results to ensure a brighter future for the environment of Florida.

District employees are offered an excellent total rewards package that includes:

Starting Compensation:

 $31,616.00 - $33,353.31

The starting salary range for the Business Process Technician position reflects the minimum to 10% of the compensation. The starting salary will be based on the education and experience of the successful candidate. The District conducts annual performance evaluations that may award applicable pay increases based on positive employee performance. 

Essential Functions

• Pick up and deliver all mail, packages, record boxes, and miscellaneous items for District staff.
• Retrieve, deliver, return, and re-shelve record boxes from the District's on-site Records Center.
• Demonstrate and apply understanding of issues and best practices in the identified body of knowledge.
• Use computerized business systems, web-based data systems, and other technology to complete work assignments.
• Use data management, collection, and record filing systems to organize, store, and retrieve information.
• Access, review, compile, and analyze multiple sources of data and information to generate appropriate criteria for reports and presentations.
• Compile data repositories from source materials, such as business records, quality, control or test records, time and attendance records, or other forms.
• Compile reports, charts, or graphs that describe and interpret findings or aid in data analysis. Participate in the publication of data or information to end users.
• Process and document daily/routine business actions and requests according to established legal requirements and organizational policies and procedures; refer non-routine issues and problems to higher-level staff or supervisor.
• Explain established procedures and practices in terms of customer needs and business results and goals. Make decisions according to standard operating procedures.
• Track and report on work activities using calendars and in accordance with established processing time-frames.
• Proficient with Microsoft Office products.
• Must be physically capable of routinely lifting boxes that weigh up to 70 pounds.
• Must have a desire to deliver world-class service to internal customers and stakeholders.
• Must be comfortable working on multiple diverse business processes on a daily basis.
• This position requires a high level of attention to detail and the ability to complete multiple daily tasks, as assigned.

Working Conditions

This position requires the ability to be on your feet for most of the day. Working outside for extended periods of time is required each day. The position requires the ability to continuously lift and carry objects up to 40 pounds and very frequently lift up to 70 pounds. Must be able to frequently bend and reach above shoulder level; with the occasional need to squat, crawl or climb. Must be able to operate an automotive vehicle for two hours or more at a time and a gas cart. Bending and twisting while lifting is a requirement to perform this job. Must be a licensed driver in good standing.  Work activity will be both indoors and outdoors in diverse weather conditions. Daily trips to the local Post Office using a District vehicle is required.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Employee may be subject to call-in outside of regularly scheduled work hours, or required to be on call, including on nights, weekends or holidays, to respond to emergency management activities or other incidents requiring rapid response in support of District operations.

Required Credentials for Mail Processing Specialist 

• High School Diploma or equivalent
• Two (2) year related work experience
• Valid driver’s license

Preferred Credentials for Mail Processing Specialist

• Previous print shop experience, specifically working with digital printers
• Fork lift experience
• Mail room experience
• Experience scanning documents

Application Process

The District will determine eligibility for employment solely from the information provided on a District employment application. All applicants are required to complete, in full, the District employment application. Incomplete applications will not be considered. A resume will not be considered as a substitute for the required District application for the purposed of qualification. Applicants who are within 30 days of graduation, if selected are not allowed to start until all minimum qualifications are met. 

Additional Details

The primary work location for this position is out of the Brooksville, FL office.

Travel Required

Yes. Some travel, using District vehicle, within District's coverage area.

Accepting applications until July 31, 2025 at 4:00 PM 

About Us

The District is responsible for managing the water resources for west central Florida which includes approximately 10,000 square miles of territory spanning 16 counties and serving more than 6 million residents. Established in 1961 as a flood-protection agency, our objective is to meet the needs of current and future water users, protect and preserve our water resources, manage the water supply, protect water quality, and preserve water-related functions. 

Apply Now

Start and grow your career with the District! The District prides itself on providing a positive work environment that engages and supports our employees through flexible and remote work schedules. We provide and support learning and development for staff at all levels including conferences, association memberships, and formal education. Let us know if you have previous public sector experience that may allow for additional perks! Click on the link to apply.

#WorkForOurWater

Equal Employment Opportunity/Veterans Preference/Drug-Free Workplace/Tobacco Free Campuses.

All applicants shall receive equal consideration and treatment in employment without regard to race, color, religion, ancestry, national origin, age, sex, marital status, familial status, or medical condition. All recruitment, hiring, placements, transfers and promotions will be on the basis of individual skills, knowledge and abilities, and the feasibility of any necessary job accommodation(s).

The Southwest Florida Water Management District (District) does not discriminate on the basis of disability in regard to job application procedures, hiring, and other terms and conditions of employment. It is further the policy of the District to provide reasonable accommodations to qualified individuals with disabilities in all aspects of the employment process. If you require reasonable accommodation in completing an application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiries to the Human Resources Office Chief, at 2379 Broad St., Brooksville, FL 34604-6899; telephone (352) 796-7211 or 1-800-423-1476 (FL only); or email ADACoordinator@WaterMatters.org. If you are hearing or speech impaired, please contact the agency using the Florida Relay Service, 1-800-955-8771 (TDD) or 1-800-955-8770 (Voice). In the event of a complaint, please follow the grievance procedure located at WaterMatters.org/ADA. 

The District participates in E-Verify employment eligibility verification. We will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee’s Form I-9 to confirm work authorization.

The District does not sponsor applicants for work visas.