Offer summary

Qualifications:

Experience with accounting software like QuickBooks and Buildertrend., Knowledge of construction industry processes and documentation., Strong organizational and communication skills., Ability to manage multiple projects and deadlines..

Key responsibilities:

Enter vendor and subcontractor invoices and verify purchase orders.

Track and reconcile project expenses across multiple entities.

Manage subcontractor compliance documentation such as W9s and lien waivers.

Assist project teams with data entry and budget maintenance.

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Job description

• Enter vendor and subcontractor invoices into Buildertrend and QuickBooks
• Verify purchase orders and match them to invoices
• Track and reconcile project expenses across multiple entities
• Manage subcontractor compliance: W9s, COIs, lien waivers
• Prepare weekly accounts payable reports and organize payment runs (bill pay, ACH)
• Run biweekly payroll using Gusto (or similar platform) for salaried and hourly employees
• Track PTO, timesheets, and project-based labor costs
• Assist project teams with Buildertrend setup and ongoing data entry
• Coordinate with project managers to maintain accurate project budgets
• Communicate with vendors regarding missing documentation or payment issues

Required profile