Job description

Scope of the Job

At Soho House the Member Events Coordinator is responsible for assisting the Member Events Manager with the logistical coordination that support the execution of cultural and community driven membership events. As the Member Events Coordinator you will support the team by ensuring proper preparation is handled and coordinated leading up to an event through its completion. Such tasks include choosing an event location, booking a room/venue, reviewing menus, developing seating plans, managing invoices as well as vendor communication and evaluating member feedback to support future events.

A successful Member Events Coordinator is well-organized, detail-oriented, passionate about events and creating community through shared experiences. You will also be a strong communicator, in-the-know of leading trends/music/talent and possess a sound knowledge of vendor management.

Key Responsibilities

Support the management team for all event communication (internal/external) and event materials; including floor plans, custom menus and run of shows
Responsible for uploading all member events to digital platforms for exposure and managing any incoming inquiries and attendee confirmation
Support membership team by collecting information from partners (photos, event information, bios and so on)
Organize, store and update event contracts, receipts and partner contact information
Attend and oversee the execution of events as needed and acquire member feedback following events
Performs other duties as assigned by supervisor/manager
Conceive unconventional and memorable member events (eg. booking talent for a unique event, an artist residency or creative experiences)
Book events (DJs and band), sending proposals
Propose trends, technology and leading innovations for new event formats (including digital) and collaborate with the team on themes and installations for big events, like Halloween and New Years Eve
Inspire members, talent and all Soho House teams when meeting to create and implement events
Facilitate events by connecting members to other members and allow opportunities for events to be hosted by members
Propose ways to improve robust database of bands, name talent and trends so that the House calendar is capturing the current cultural zeitgeist
Ensure innovative events & programming are united around our global monthly themes
Assist in creating systems to track the booking and forward planning of events so that deadlines and budgets are always met and work closely with the General Managers to ensure events deliver on business goals
Content curation that tells a story and connects members digitally or in-person
Program to drive late night attendance of members in our Houses
May require working beyond normal office hours, including nights and weekends, depending on business needs

Required to spend time each day on the floor of the relevant House and to be present for members and support team members
Performs all other duties as assigned by supervisor/manager

Experience Required

Solid of professional experience in cultural event programming or cultural event production experience
Experienced with Outlook, Excel and Eventpro software
Creatively driven and culturally in-tune
Collaborative and communicates well
Research skills as well as exceptional organizational abilities and extraordinary relationship building skills
Ability to multitask and execute under pressure and in demanding fast-paced environments
Energetic, flexible, collaborative, a proactive; a team player who can positively and productively impact both strategic and tactical finance, and administrative initiatives
Hospitality or music experience a plus not a must