Offer summary

Qualifications:

3+ years of experience as an Executive Assistant or similar role., Strong experience in phone and email management, calendar coordination, and CRM data entry., Excellent written and verbal communication skills., Proficient in PipeDrive or similar CRM and project management tools..

Key responsibilities:

Handle incoming calls and manage call logs effectively.

Organize and schedule meetings, keeping the executive informed of appointments.

Oversee inbox triage and maintain a system for prioritizing key messages.

Assist with document organization and help establish efficient workflows.

Job description

We are seeking a proactive and highly organized Executive Assistant (EA) to support a Founder and CEO in the data migration industry. This role is ideal for someone who excels at task delegation, scheduling, CRM and project management, and communication. You will play a key role in streamlining operations, improving efficiency, and ensuring smooth day-to-day management as the business expands.

As an EA, you will be responsible for handling phone calls, scheduling appointments, managing email communications, maintaining the CRM (PipeDrive), and assisting with administrative tasks to optimize the executive’s time and productivity. This is a full-time, remote role requiring a high level of independence, attention to detail, and strong organizational skills.

Job Title: Full-Time Executive Assistant

Location: Remote

Job Type: Full-Time

Salary: $1,500- $2,000 per month (based on experience)

Requirements

3+ years of experience as an Executive Assistant, Administrative Coordinator, or in a similar role.
Strong experience in phone and email management, calendar coordination, and CRM data entry.
Proficient in PipeDrive, or similar CRM and project management tools.
Proficient in calendar management and relationship management
Excellent written and verbal communication skills.
Ability to take initiative, solve problems independently, and implement efficient workflows.
Strong organizational and time management skills.
Familiarity with basic bookkeeping and reporting
Strong organziation skills with transactional operations and communication via email
Technical Requirements: Reliable high-speed internet, a modern laptop with a multi-core processor, and a noise-canceling headset.

Key Responsibilities

Phone & Call Management: Handle incoming calls, ensure timely responses, and manage call logs.
Able to manage client calls, follow-up emails, as well as able to prioritize essential communications
Drafting responses for Executive to review and edit before sending
Scheduling & Calendar Management: Organize and schedule meetings and keep the executive informed of upcoming appointments.
Weekly meetings planned and support with home calendar coordination
Email & Communication Management: Oversee inbox triage, draft and review emails, and maintain a system for prioritizing key messages.
CRM Management: Update and maintain PipeDrive
Administrative Support: Assist with document organization, mail management, and basic reporting.
Process Optimization: Help establish efficient workflows and implement best practices for managing executive responsibilities.
Project Coordination: Support business growth by coordinating initiatives, tracking key tasks, and ensuring deadlines are met.