Offer summary

Qualifications:

Degree qualified with a minimum of 2 years of experience in a related field., Exceptional customer service skills and excellent communication abilities, both verbal and written., Strong task and time management skills with great attention to detail., Proficient in Microsoft Office, CRM software, and data entry..

Key responsibilities:

Serve as the central point of contact for communications to the Managing Partner.

Manage CRM, data entry, sales pipeline, and multiple calendars and meetings.

Prepare proposals, documents, and various legal and compliance documents using client templates.

Perform general administrative duties, including basic bookkeeping and updating client files.

Job description

This is a remote position.

An amazing opportunity to work with a dynamic Australian Company as an experienced, vibrant, and highly motivated Admin Virtual Assistant.

Reporting to the Director and working with direction from the team, you will be a self-starting, highly organised, and experienced Virtual Assistant.

Candidates must possess exceptional customer service skills, a keen eye for detail, and efficiency in data entry. Additionally, understanding the significance of quality assurance in your role is essential.

Administration & Support

You will be responsible for the following:

Serve as the central point of contact for communications to the Managing Partner
CRM management, data entry, sales pipeline management
Manage multiple calendars, emails, calls, and meetings
Client concierge and telephone point of service
Collection of databases on the website
Updating File notes
Proposal and Document preparation from templates
Process and prepare financial and business forms
Encode and update matter details in the client’s file management system
Draft various legal and compliance documents using client templates
Draft various emails and letters using client templates
Update terms and conditions of contracts
Other General administrative duties
Basic bookkeeping
Adhoc

Requirements

Degree qualified (+)
Minimum of 2 years of experience
Excellent communication skills, both verbal and written
⁠Strong task and time management skills
Excellent customer service skills
Great attention to detail
Proactive, results-driven, and efficient
Highly organised and process-oriented
Experience in data entry, document creation, and general admin within a related industry (+)
Experience in using various software, including:

Microsoft Office (Word, Excel, and PowerPoint)
Zoom, CRM

Work Environment & Expectations

While this is a work-from-home position, it is important to note that this is a full-time role—not a freelance or flexible-hour arrangement. You will be expected to work a fixed shift and maintain a high level of professionalism and accountability, just as you would in an office environment.

✅ This role requires:

• Discipline and commitment to set working hours (strict shift times, not flexible)

• Use of time tracking software during work hours

• Active participation in team and client calls with your camera ON

• Consistent availability and responsiveness throughout your shift

• Treating this as a long-term, full-time job—not a side gig or freelance task

⏱ Payroll is processed bi-monthly.

We’re looking for someone who values structure, is dependable, and thrives in a role that provides consistency and clarity. If you’re seeking stability and a team that appreciates reliability, we’d love to hear from you.