Offer summary

Qualifications:

Diploma or Degree in Business or Accounting., 3-5 years of experience in Administration and Operations, with a focus on Regulatory Compliance and Internal Audit preferred., Strong attention to detail and accuracy in work., Ability to proactively troubleshoot and manage client needs..

Key responsibilities:

Support documentation for new company and fund incorporations and maintenance.

Manage accounts with banks and brokerages, including account openings and responding to queries.

Prepare and submit regular reports to regulatory authorities.

Conduct internal compliance training and manage the training schedule for staff.

Job description

Our client is an asset management and advisory group headquartered in Singapore, they are seeking an experienced, efficient, and reliable individual to head the Operations/Administration function, reporting to the Managing Director/Founder.

The role will be home based. You may work from anywhere in Malaysia, during Singapore working hours Mondays to Fridays.

Responsibilities:

Companies & Funds: Support documentation of new incorporations and new fund establishments; support ongoing company and fund maintenance; review subscription and redemption agreements and maintain books & records for companies & funds; manage fund subscription and redemption; manage Board and Investment Committee meetings, minutes, and resolutions; annual corporate secretarial updates.
Banks & Brokerages: Support Manager maintain accounts with banks and brokerages, including opening accounts, responding to bank queries, and preparing regular reviews.
Information Technology: Oversee IT providers to implement security features and back-ups, and maintain websites.
Commercial: Manage purchase and sale of real assets, maintain inventory lists, and manage valuations.
Customer Due Diligence: Support new client onboarding and existing client reviews of KYC/AML/CFT/SOW/SOF; review transactional flows based on risk level and assessment.
Reporting: Prepare and submit regular reports to regulators (e.g. MAS, CIMA, BVIFSC) and authorities (e.g. CRS, FACTA, ES).
Develop, maintain, update, and ensure adherence to a comprehensive risk management framework that integrates regulatory requirements, internal policies, and industry best practices.
Continuously monitor and analyze regulatory updates, assess potential risks, and implement proactive strategies to ensure operational resilience and excellence.
Training: Conduct internal compliance training and oversee training schedule for staff members.

Candidate Qualities & Qualifications:

Experience in the operational administration of companies.
Diploma or Degree in Business or Accounting.
Minimum 3-5 years of working experience in Administration and Operations relevant experience in Regulatory Compliance and Internal Audit will be a bonus.
Meticulous, accurate, and with attention to detail.
Proactively anticipate, troubleshoot, overcome, and/or escalate client and product needs/issues.
Good team player with a strong willingness to participate and help others.
High sense of urgency and good time management to prioritize tasks.

Required profile