Offer summary

Qualifications:

2+ years of experience managing medical records., Familiarity with HIPAA compliance and secure handling of confidential information., Strong organizational and multitasking skills with a focus on accuracy., Proficiency in medical terminology and understanding of personal injury case documentation..

Key responsabilities:

Request, track, and organize medical records from healthcare providers.

Ensure accuracy and secure storage of medical records in the firm's database.

Review and verify medical records for completeness before presenting to attorneys.

Communicate with medical facilities to resolve discrepancies and summarize key medical findings.

Job description

About Pearl Talent

Pearl works with the top 1% of candidates from around the world and connects them with the best startups in the US and EU. Our clients have raised over $5B in aggregate and are backed by companies like OpenAI, a16z, and Founders Fund. They’re looking for the sharpest, hungriest candidates who they can consistently promote and work with over many years. Candidates we’ve hired have been flown out to the US and EU to work with their clients, and even promoted to roles that match folks onshore in the US.

Why Work with Us?

We mean what we say that we’re building a different recruiting company here. We only work with exceptional founders from the US and EU who care about the long-term success of their team members. We also provide you with attainable 3, 6, 9, 12 month, and beyond retention bonuses in addition to community oriented opportunities like an annual retreat.

Role Overview

The Medical Records Coordinator plays a vital role in managing and organizing medical records critical to personal injury cases. This position requires strong attention to detail, excellent organizational skills, and the ability to effectively communicate with healthcare providers to ensure timely and accurate documentation. The ideal candidate will be proactive, thorough, and capable of handling sensitive information with confidentiality and precision.

Key Responsibilities:

Medical Records Management – Request, track, and organize medical records from various healthcare providers.
Data Accuracy & Organization – Ensure all medical records are correctly entered, cataloged, and securely stored in the firm’s database.
Record Review & Verification – Assess medical records for completeness and accuracy before presenting them to attorneys.
Healthcare Coordination – Communicate with medical facilities to resolve discrepancies and obtain missing records.
Attorney Support – Summarize key medical findings and prepare essential case documents.

Immediate Priorities (Week 1):

Learn the firm’s medical record management processes and systems.
Organize and digitize existing medical records for active cases.
Initiate and track medical record requests for pending cases to ensure timely follow-ups.

Requirements

2+ years of experience managing medical records.
Familiarity with HIPAA compliance and handling confidential patient information securely.
Strong organizational and multitasking skills with a focus on accuracy.
Proficiency in medical terminology and basic understanding of personal injury case documentation.

Preferred:

Experience working in a legal or medical office.
Familiarity with legal case management software (e.g., Clio, MyCase) and medical record platforms.
Exceptional communication skills for liaising with healthcare providers and internal teams.

Benefits

Fully Remote Work: Work from anywhere within the required time zones.
Dynamic Work Environment: Join a fast-growing startup with a collaborative team.
Flexible Hours: Enjoy flexibility in your schedule with occasional weekend availability.
Professional Development: Gain exposure to executive-level projects and opportunities for growth
Holiday Orientation: U.S. Based holidays

Required profile