Offer summary

Qualifications:

Proactive with strong attention to detail., Highly organized and structured to maintain priorities., Tech-savvy with strong written communication skills., Independent and able to take ownership of tasks without step-by-step instructions..

Key responsabilities:

Manage email and calendar for the COO.

Support document creation and distribution across teams.

Handle client-related tasks including inquiries and meeting scheduling.

Assist with travel booking and team support activities.

Job description

Please Note: This job is being posted on behalf of Leon Mishkis (www.newtonx.com) by Great Assistant (www.greatassistant.com). Great Assistant is a company that works with entrepreneurs to match them to assistants.

Leon Mishkis is the COO of NewtonX, an AI-powered market research platform providing B2B insights to enterprises for business decisions. NewtonX gathers high-quality data through expert surveys, interviews, and research support. Trusted by Fortune 500 companies, NewtonX empowers businesses to solve their toughest challenges with confidence through reliable, data-driven insights.

We are seeking a Virtual Assistant who is proactive, highly organized, and capable of bringing structure to our COO's fast-paced workday. The ideal candidate will align with our company's Core Values:

Innovation
Ownership
Community
Integrity

This role requires someone who can manage tasks efficiently, stay on top of priorities, and take ownership of responsibilities.

Some of your responsibilities will include:

Email and Calendar Management
Supporting with document creation and distribution across teams
Drafting Slack messages
Team support (e.g., booking team events, gifts for employee appreciation)
Travel booking and administrative support
Client-related tasks, including triaging inquiries, follow-ups, and scheduling meetings
Helping manage our COO's to-do list

In addition to the above, the ideal candidate must be/have:

Proactive with strong attention to detail
Highly organized and structured to help maintain priorities
Able to provide structure and be assertive when needed
Reliable and able to manage multiple priorities
Tech-savvy and quick to pick up new tools and software
Strong written communication skills and able to communicate openly and directly
Independent and able to take ownership of tasks without step-by-step instructions
Assertive but professional in following up on tasks
A fast thinker with problem-solving skills, able to anticipate needs
Adaptable to shifting priorities and last-minute changes
Trustworthy and capable of handling confidential information

Experience with the following tools is a plus!

Google Workspace
Slack
Excel or Sheets
PowerPoint or Google Slides

Position Details

This is a remote W2 employee position
Benefits include: Medical, Dental/Vision, PTO, Sick Time, Paid Holidays, 401K (3% match)
The position will be 30-40 hours per week
Hours are Monday - Friday, between 9:00 am and 5:00 pm EST
The pay rate is $25/hr USD
You must be able to pass a background check
Were looking for someone to become a long-term (3+ years) team member

**Please do not contact Leon Mishkis or NewtonX directly; doing so will disqualify your application***

Required profile