Executive Virtual Assistant at ProperExpression

Overview:
Are you an experienced Executive Virtual Assistant looking for a dynamic and fast-paced remote role? Do you have 3+ years of experience supporting executives with calendar management, travel coordination, and administrative tasks? If so, we want you on our team! We are looking for an organized, tech-savvy, and proactive Executive Virtual Assistant to support our leadership team. This fully remote position offers competitive benefits and growth opportunities within a forward-thinking company.
About Us:
We are a rapidly growing company specializing in providing top-tier marketing and business solutions to innovative organizations. As we continue to expand, we seek highly skilled professionals to help streamline operations and enhance efficiency.
Why Join Us?

• Exciting Work – Support executives in a dynamic, fast-paced environment.
• Growth Opportunities – Develop new skills and advance your career with us.
• Collaborative Culture – Work with a supportive and talented remote team.
• Fully Remote – Work from anywhere within the Philippines, LATAM, or offshore/nearshore locations.
• Competitive Compensation – Part-time availability with full-time potential.

Requirements:
The Fundamentals:

• Highly organized, detail-oriented, and process-driven.
• Excellent written and verbal communication skills in English (C1+ proficiency).
• Tech-savvy with the ability to learn and use new software efficiently.
• Strong problem-solving skills and a proactive mindset.
• Ability to handle sensitive and confidential information securely.
• Self-motivated with the ability to work independently in a remote setting.

Direct Experience:

• 3+ years of experience as an Executive Virtual Assistant, Administrative Assistant, Office Manager, or similar role.
• Experience managing calendars, scheduling appointments, and booking travel.
• Proficient in Microsoft Office and Google Workspace.
• Experience with project management tools (e.g., ClickUp, Asana, Trello).
• Experience with Slack and other virtual collaboration tools.
• Strong background in administrative support, including document preparation and data entry.
• No long gaps in employment history (gaps over a few months will be considered a red flag).

Preferred but Not Required:

• Experience in marketing or supporting marketing executives.
• Previous experience working for a marketing agency or agency owner.
• Familiarity with bookkeeping or invoicing tools (e.g., QuickBooks).
• Basic knowledge of marketing reporting and analytics.

Responsibilities:
Executive Support:

• Manage and coordinate executive calendars, appointments, and meetings.
• Organize and prioritize tasks to ensure deadlines are met.
• Handle email correspondence, draft responses, and manage inboxes efficiently.
• Prepare reports, presentations, and meeting materials.
• Conduct research and compile data as needed.

Administrative & Operations Support:

• Oversee document management and ensure organized record-keeping.
• Assist with travel arrangements, including flights, accommodations, and itineraries.
• Support project and task management using relevant tools.
• Provide general administrative assistance to the leadership team.
• Assist in event planning, logistics coordination, and follow-ups.

Benefits:

• Fully remote work setup.
• Competitive compensation.
• Growth opportunities within the company.
• Flexible work hours aligned with U.S. East Coast time.
• Potential for full-time employment.

Application Instructions:

1. Submit your resume in PDF format.
2. Indicate your favorite animal and why in the "Additional Comments" section.
3. Refrain from emailing or messaging us on LinkedIn until we have reached out to you.
4. If invited for an interview, be sure to ask about how a bison became our team mascot!

We look forward to meeting you!