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Executive Assistant

Remote: 
Full Remote
Contract: 
Full time
Work from: 
Canada

Offer summary

Qualifications:

Proven experience as an Executive Assistant in B2B services, Strong communication, organizational and problem-solving skills.

Key responsabilities:

  • Provide administrative support to executives
  • Create and manage content for marketing activities
  • Ensure brand consistency in marketing materials
Easy Outsource logo
Easy Outsource Startup https://www.easy-outsource.com
11 - 50 Employees
About Easy Outsource
As a business owner, there comes a time when you’re faced with a chicken or egg situation.Your business is growing fast, so your need for talent is increasing. But finding, training, and managing new people requires time.Time you don’t have, because you’re busy with the onslaught of new work.So you try to hire more but your team can’t find people you need fast enough.Worst of all… you’ve tried delegating & even outsourcing before and it didn’t work. It’s hard to find people to mesh with your team, and it’s even harder to manage them remotely.As an outsourcing company, our goal isn’t just to find you workers. We’ll find you that perfect match.Because unlike other outsourcing companies, Recruitment is in our DNA. With a combined 47 years of experience recruiting for finance, tech, marketing, SaaS, & the healthcare sector, EasyOutsource partners with fast-growing companies to provide diverse, & top-notch talent not just in North America but worldwide.Our easy Triple-C formula of Caliber talent, Client-focused approach, & Cost-effective service solves the hassle of finding talented remote workers.So if you want to> Hire at scale, while keeping costs low> Find specialized skills too expensive in your area> Stay innovative with a diverse team> Find remote workers sans the challenges of managing themApply for a consultation with one of our talent experts:https://www.easy-outsource.com/Let’s see if we’re a good fit. We’ll ask questions about your business — your goals, challenges, & hiring requirements.Our experts will explain our criteria in matching offshore talent with different businesses, & answer questions you may have. The goal is to understand your goals and management style to see if we can collaborate.After that, they’ll go back to our team with your requested talent profile so we can start sourcing a candidate.If you’re ready for new team members at half the cost (& headaches), let’s talk https://www.easy-outsource.com/
See more Easy Outsource offers

Job description

This is a remote position.

We are a small B2B professional services firm seeking a dynamic and organized Operations Manager and Executive Assistant to support our leadership team and ensure the smooth operation of our business. The ideal candidate will be a proactive problem-solver with exceptional communication skills, meticulous attention to detail, and experience in content creation and marketing support.

Responsibilities

Executive Assistance:

  • Provide high-level administrative support to the CEO and other executives.

  • Manage executive calendars, including scheduling meetings, appointments, and travel arrangements.

  • Prepare and edit correspondence, reports, presentations, and other documents.

  • Conduct research and gather information to support executive decision-making.

  • Serve as a liaison between executives and clients, vendors, and other stakeholders.

  • Handle confidential and sensitive information with discretion.

Content Creation and Marketing Support:

  • Assist in developing and executing marketing strategies and campaigns.

  • Create, edit, and manage content for the company’s website, blog, social media, and other marketing channels.

  • Coordinate with external marketing agencies and vendors as needed.

  • Track and report on marketing metrics and campaign performance.

  • Support the preparation of marketing materials, including brochures, newsletters, and presentations.

  • Ensure brand consistency across all marketing materials and communications.

Skills and Qualifications

  • Proven experience as an Executive Assistant, or similar role, preferably in a B2B professional services environment.

  • Exceptional organizational and multitasking skills.

  • Strong written and verbal communication skills.

  • Proficiency in office software (e.g., Microsoft Office Suite, Google Workspace), project management tools, and marketing software.

  • Ability to work independently and as part of a team.

  • High level of discretion and professionalism.

  • Strong problem-solving skills and attention to detail.

  • Financial acumen and experience with budget management.

  • Skills in using QuickBooks Online, Microsoft and Google environments, Canva and other content creation and management systems, LinkedIn and LinkedIn Sales Navigator, Pipedrive/Hubspot and other CRM platforms, and project management software such as Trello.

  • Familiarity with social media platforms like Instagram, TikTok, Facebook, and YouTube, or willingness to learn.

Preferred Qualifications

  • Experience with CRM software and business analytics tools.

  • Knowledge of industry-specific regulations and compliance requirements.

  • Proven track record of implementing process improvements and operational efficiencies.

  • Experience in content creation, social media management, and digital marketing.

If you are a motivated professional with a passion for supporting business growth, operational excellence, and marketing innovation, we encourage you to apply. Join our team and contribute to the success of our firm!

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Experience

Spoken language(s):
English
Check out the description to know which languages are mandatory.
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