Hi there! We are South and our client is looking for a Chief of Staff!
Note to Applicants:
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Eligibility: This position is open to candidates residing in Latin America.
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Application Language: Please submit your CV in English. Applications submitted in other languages will not be considered.
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Professional Presentation: We encourage you to showcase your professional experience by including a Loom video in the application form. While this is optional, candidates who provide a video presentation will be given priority.
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Interview Policy: The use of artificial intelligence (AI) tools during interviews are strictly prohibited.
- Note: As part of the final stages of the selection process, contractors may be asked to provide professional references for a reference check. If you're selected, you may also be asked to update their LinkedIn profile. 🙂
We are looking for a highly organized, proactive, and analytical
Chief of Staff to work directly with the CEO, translating strategic priorities into actionable plans and ensuring projects move forward efficiently.
In this role, you will help establish the company's goal-setting and execution rhythms, coordinate initiatives across teams, develop scalable systems and processes, and conduct business research to support executive decision-making.
This position is ideal for someone who combines strategic thinking with strong operational execution, enjoys solving complex problems, and can independently take ownership of projects from concept to completion.
Key Objectives for the First 90 Days
- Establish and implement a consistent weekly, monthly, and quarterly OKR framework, ensuring projects have clear ownership, timelines, and accountability.
- Identify and replace at least one manual reporting or administrative process with a more efficient, scalable system.
- Deliver at least one data-driven business recommendation to the CEO, supported by research and actionable insights.
Key Responsibilities
- Strategic Planning & Prioritization: Work closely with the CEO to define weekly, monthly, and quarterly objectives, establish priorities, and monitor progress against key business goals.
- Project & Execution Management: Coordinate cross-functional initiatives, facilitate team meetings, manage project tracking through Asana, and ensure deliverables stay on schedule. Proactively identify bottlenecks and follow up on outstanding action items.
- Systems & Process Development: Design, implement, and continuously improve internal systems and workflows to increase operational efficiency, particularly across reporting, logistics, and administrative functions.
- Business Research & Analysis: Conduct research, evaluate business opportunities, analyze operational challenges, and prepare data-backed recommendations to support strategic decisions.
- Executive Support: Assist the CEO with meeting preparation, internal and external communications, documentation, and follow-through on key decisions and initiatives.
- Operational Improvement: Identify opportunities to automate repetitive tasks, streamline workflows, and introduce tools or technology that support the company's growth.
Requirements
- 5+ years of professional experience, including experience as a Chief of Staff, Operations Manager, Project Manager, or in a similar role working closely with founders or executive leadership.
- Previous experience in a startup, early-stage, or fast-growing company.
- Proven experience implementing OKRs, managing project timelines, or establishing execution frameworks across teams.
- Demonstrated ability to build and implement processes or systems from scratch that are successfully adopted by a team.
- Strong problem-solving skills and the ability to independently develop practical tracking systems and operational solutions.
- Excellent written and verbal English communication skills.
- Proficiency with Asana and Google Workspace.
- Familiarity with AI tools such as Claude and Claude Code.
Nice to Have
- Experience using AI-assisted development or no-code/low-code tools to build functional internal applications and automate workflows.
- Experience in sales-driven organizations or businesses with distributed teams.
- Strong technical aptitude and an interest in leveraging technology to improve business operations.
Schedule: Monday to Friday, full time EST.
Compensation: USD salary
Location: 100% remote opportunity
If this opportunity sounds good to you, send us your resume!
