Junior Chief of Staff

Drive operational execution, maintain project momentum, support leadership priorities, and use AI tools to improve productivity across a fully remote global environment.

Fully Remote – South Africa | Flexible, project-based schedule | R28,500 – R30,000 per month

ABOUT OUR CLIENT

Our client designs cutting-edge training programs and courses for high-profile global clients, including startups, corporate organisations and government entities.

Their client base includes organisations such as MTN and the UK Ministry of Defence.

The business operates in a fully remote, global and AI-forward environment, using emerging AI tools to support productivity, research, communication and workflow improvement.

THE ROLE: JUNIOR CHIEF OF STAFF

The Junior Chief of Staff will act as the right hand and primary “integrator” to the Director, bringing operational discipline, maintaining project momentum, streamlining information flow and ensuring leadership priorities translate into completed execution.

The role will convert strategic plans into tangible outcomes through project coordination, dashboard management, cross-functional initiatives and the elimination of operational bottlenecks.

The Junior Chief of Staff will also act as an AI catalyst, using tools including Claude, ChatGPT and Copilot to automate repetitive workflows, improve research and internal communication, and drive organisational productivity.

The opportunity is suitable for either a high-potential new graduate looking to gain comprehensive business and operations experience or an experienced, exceptionally organised professional who excels at bringing order to complexity.

KEY RESPONSIBILITIES

• Coordinate strategic initiatives across teams.
• Track deliverables and commitments across teams.
• Eliminate operational bottlenecks.
• Ensure priorities are executed on time.
• Maintain project plans, dashboards and action trackers.
• Prepare weekly and quarterly planning sessions.
• Refine internal systems, operating procedures and workflows.
• Prepare meeting agendas, notes and briefings.
• Follow up consistently on agreed decisions.
• Escalate risks early.
• Keep the Director continuously informed.
• Assist with onboarding and internal coordination.
• Support EOS tool implementation and rhythms to reinforce a high-performance, accountable culture.
• Experiment with and apply emerging AI productivity tools, particularly Claude.
• Automate low-value tasks using AI tools.
• Optimise internal workflows through continuous improvement and AI adoption.

ABOUT YOU

• Proven experience or demonstrated capability in project coordination, administration or operations management.
• Must be a self-motivated “integrator” who takes ownership without hand-holding.
• Strong self-management, decisiveness and goal achievement capabilities.
• Highly organised with superior attention to detail, planning and execution follow-through.
• AI-native or strongly curious about AI, with an eagerness to experiment with and integrate Claude, ChatGPT and Copilot into daily routines.
• Strong AI curiosity and openness to tool adoption, specifically Claude.
• Excellent verbal and written communication skills.
• High integrity, emotional intelligence and discretion.
• Growth mindset, adaptability and resilience.
• Comfortable operating in a fast-paced environment with shifting priorities.
• Demonstrates personal accountability.
• Must have reliable remote workspace capability in South Africa.
• Must complete the candidate personality assessment.

CONTRACT, BENEFITS & WORKING ARRANGEMENT

• Permanent contract with a 6-month probation period.
• Fully remote within South Africa.
• Flexible, project-based schedule with the requirement to be self-disciplined and meet project deadlines.
• 20 annual leave days plus 8 UK statutory bank holidays.
• Equipment provided.
• Medical aid and pension contributions.
• Potential performance bonus structures will be reviewed after the 6-month probation period.