Staff Accountant, Payroll

About the Job

Summary:

Ovation Healthcare is seeking a Staff Payroll Accountant to join our team in Brentwood, TN. The Staff Payroll Accountant will support both payroll processing and payroll accounting functions, including preparing and processing payroll, reconciling payroll activity to the general ledger, reviewing employee deductions, and assisting with payroll tax compliance. This position will work closely with Payroll, Accounting, and People Operations to ensure accurate and timely processing, resolve discrepancies, and maintain accurate financial records. This is a remote position that requires coming on-site to the corporate office in Brentwood, TN at least once quarterly.

Duties and Responsibilities:

• Assist with end-to-end multi-state payroll operations for exempt and non-exempt employees across multiple entities and businesses.
• Process payroll updates including new hires, terminations, acquisitions, rebadges, pay changes, benefits, garnishments, taxes, and other deductions.
• Prepare and post payroll journal entries, reconcile payroll registers to the general ledger, and investigate and resolve discrepancies.
• Assist with month-end close activities, including payroll accruals, balance sheet reconciliations, and resolution of payroll-related general ledger variances.
• Support payroll tax and garnishment processes through ADP SmartCompliance, including filings, remittances, reconciliations, and issue resolution. Supports compliance with federal, state, and local payroll, wage, and hour laws and best practices.
• Prepares and maintains accurate payroll records, reconciliations, and supporting documentation for internal and external requests.
• Support 401(k) and employee benefit administration, including contribution & benefit reconciliations, funding verification, eligibility tracking, and audit requests.
• Identify and implement process improvements, internal controls, automation opportunities, and scalable payroll procedures.  
• Independently research and resolve payroll discrepancies, tax notices, reconciliation variances, and compliance issues.
• Performs other duties and special projects as assigned.

Knowledge, Skills, and Abilities:

• Working knowledge of multi-state payroll processing, payroll taxes, garnishments, wage and hour laws, and payroll accounting.
• Understanding of general ledger accounting, journal entries, account reconciliations, and month-end close processes.
• Knowledge of 401(k) administration, payroll deductions, benefit administration, and audit support processes.
• Experience with payroll and accounting systems, preferably Workday and ADP SmartCompliance.
• Ability to communicate effectively with all levels of employee base and work cross-functionally within the organization.
• Strong analytical, reconciliation, organizational, and problem-solving skills.
• High attention to detail and ability to maintain confidentiality.
• Ability to prioritize responsibilities, meet deadlines, and work independently while seeking guidance when appropriate.
• Proficient with Microsoft Office Suite, particularly Excel, and related software.

Work Experience, Education, and Certifications:

• Bachelor’s degree in Accounting, Finance, Business Administration, Human Resources, or related field preferred, or equivalent work experience.
• Fundamental Payroll Certification (FPC) or Certified Payroll Professional (CPP) a plus.
• Minimum 2 years of experience in payroll processing, accounting, or a combination of both.
• Experience processing multi-state payroll, including employee deductions, payroll taxes, and garnishments preferred.
• Experience supporting acquisitions, payroll integrations, system implementations, or rebadges a plus.
• Experience supporting 401(k) audits, payroll-related audits, and tax compliance preferred
• Experience with Workday and ADP SmartCompliance preferred.

Benefits

The base compensation range for this position is:

Compensation ranges could be hourly or salary depending upon the exempt status of the posted position.

Beginning compensation is determined based on objective factors such as location, qualifications, skills, certifications, and experience. Typically, a candidate is hired in the lower to midpoint of the range; the top end of the range is reserved for candidates with extensive specialized experience and mastery within the role. Compensation may increase over time based on performance, experience, and tenure.

Compensation is only part of Ovation's total compensation package. Some additional benefits offered to full-time associates are:

• Comprehensive health and wellness benefits such as medical, dental, vision, life insurance, short and long-term disability coverage
• HSA with employer contributions, flexible spending accounts for health care, and dependent care accounts
• Wellness platform with premium incentives
• Employee assistance support and additional voluntary supplemental plans including accident, critical illness, hospital indemnity, and child disability insurance
• Robust and flexible paid time off offerings and company paid holidays
• 401(k) plan with discretionary employer match opportunities
• Professional development opportunities
• Company issued equipment