Payroll Specialist

JOB INFORMATION

Requisition ID: 13997 
Number of Vacancies: 1 
Department: Employee Services and Systems (20000034) - Payroll Services (30000057) 
Salary Information:  $100,318.40  -  $125,434.40
Pay Scale Group:  09SA (CAN/S/J/09SA)
Employment Type:  Temporary until December 2027 - Hybrid
New or Existing Vacancy:Existing

Weekly Hours:  35 Off Days:  Saturday and Sunday   Shift:  Day
Posted On: November 9, 2026
Last Day to Apply: November 17, 2026
Reports to: Manager, HRIS 

The Toronto Transit Commission (TTC), North America's third largest transit system and recognized as one of the top places to work in the GTA has introduced its new 2024-2028 TTC Corporate Plan -  Moving Toronto, Connecting Communities which continues the TTC’s legacy of delivering service to hundreds of millions of customers a year. The TTC’s new vision and mission statements also help promote the many environmental, social equity and economic benefits that the TTC provides:

Vision: Moving Toronto towards a more equitable, sustainable, and prosperous future.

Mission: To serve the needs of transit riders by providing a safe, reliable, efficient, and accessible mass public transit service through a seamless integrated network to create access to opportunity for everyone.

The full Plan can be viewed on ttc.ca.

Career Opportunity

Come join our team and apply for the Payroll Specialist position! Our Payroll Specialist operates as the subject matter expert regarding payroll administration and current payroll best practices, bringing forth recommendations for process improvements and creating efficiencies. 

What You Will Do

The Payroll Specialist is responsible for performing a variety of complex tasks in relation to the processing of weekly, bi-weekly and monthly payrolls for the TTC. This includes performing in-depth analysis, control and accounting functions to ensure accurate payroll distribution.  

The incumbent will also: 

• Review and balance associated payroll accounts, submit year end statements as required.  Balancing annual T4/T4A and adjustments to the annual PIER report, ensuring employees’ T4/T4A and government remittance accounts are accurate. 
• Prepare and submit remittance to CRA and Ontario Health Tax.  Processes off-cycle payroll runs when required. Review and submit ROE after each pay processing cycle. 
• Ensure compliance with Collective Bargaining Agreements, internal policies, Provincial Legislation (Employment Standards Act) and Federal Legislation (Canada Labour Code) using various SAP standard and customized reports.  
• Ensure accurate Time and Payroll calculations for each union and non-union groups, having a good understanding of applicable CBA regulations. 
• Perform monthly Statistics Canada Reporting. Imports and validates time data entries to SAP Payroll for the payroll processing using reports. 
• Liaise with TTC Employee Relations, CPA, CRA and Service Canada representatives to ensure compliance with various policies and tax laws.  
• Ensure all government remittances are reconciled on a regular basis, handles all enquiries from CRA and other government tax offices, and investigates any discrepancies. 
• Assists Manager – Payroll Processing & Compliance with various payroll related audits and year end reporting.  
• Prepares journal entries in S/4 HANA for required out of system adjustments. Perform Users Acceptance Testing for changes required in SAP Payroll. 
• The incumbent will also demonstrates behaviors that support diversity, inclusion, and a respectful work and service environment that is free from discrimination and harassment and helps to remove barriers and accommodate employees and customers (within their area of responsibility) in accordance with TTC’s commitments and obligations under the Ontario Human Rights Code (OHRC) and Related Orders, the Accessibility for Ontarians with Disabilities Act (AODA), and TTC’s policies. 

What Qualifications Do You Bring?

• Completion of a Degree/Diploma in a related field (Accounting, Finance), or the equivalent in work experience, combined with several years of relevant senior payroll/office administration experience, and payroll accounting experience 
• Proficiency in the use of MS Office, including intermediate to advanced level Excel skills 
• Strong understanding of SAP Payroll, Workforce, S/4 HANA 
• Experience working within a Payroll environment 
• Solid background working with Payroll Systems and Time & Attendance Systems 
• Solid understanding of Year End processes in payroll 
• Working knowledge of Employment Standards in the province of Ontario.
• Demonstrated experience with mainframe systems (PPS, NROE, OARS, RABS, AMS) and SAP modules. 

What Skills Do You Bring?

• Apply analytical skills
• Apply accounting principles and practices
• Demonstrate knowledge of the industry and / or sector
• Gather information and conduct research
• Perform relevant mathematical calculations and statistical analyses
• Train and instruct individuals and / or groups
• Understand and apply relevant laws and regulations
• Understand and apply administrative policies, processes, and procedures
• Use office technology, software and applications

What We Offer

• Commitment to creating a diverse, equitable and inclusive culture that promotes a sense of belonging and represents and reflects the needs of the communities we serve.
• A flexible, hybrid work approach that allows colleagues to find balance between their professional and personal lives and making the most of the benefits of working remotely and purpose-driven in-person collaboration opportunities
• One of the great benefits of being a full-time TTC employee is becoming a member of TTC defined pension plan.
• Support for professional development opportunities for all colleagues through a broad range of learning programs that include in-person and online training, leadership development, and support for colleagues’ well-being

Commitment to EDI

The TTC is committed to upholding the values of equity, diversity, anti-racism and inclusion in the delivery of its services and in its workplaces. The TTC is committed to fostering a diverse workforce that is representative of the communities it serves at all levels of the organization and supports an inclusive environment where diverse employee and community perspectives and experiences bring value to the organization. The TTC encourages applications from all applicants, including members of groups with historical and/or current barriers to equity, including but not limited to, Indigenous, Black and racialized groups, people with disabilities, women and people from the LGBTQIA+ community. The TTC values and supports an inclusive and barrier-free recruitment and selection process. Accommodations for applicants are available upon request throughout the recruitment and selection process, including for those who identify as having a disability. Please contact Talent Management at (416) 393-4570 or Jobs@ttc.ca .  Any information received related to an accommodation will be addressed confidentially.

General Prohibition in Hiring Process

The TTC is also committed to a fair hiring process based on job related qualifications, merit, and abilities. You are expected to write your own materials and provide your own qualifications and experiences during the hiring process. The TTC will not tolerate the use of artificial intelligence or external resources in any of your submissions or responses, or the disclosure of interview questions to others. By submitting your application, you acknowledge and agree to the following:

• The use of any artificial intelligence (AI) tool including, but not limited to, ChatGPT and Microsoft Copilot, to generate or produce any information or materials to be submitted or any response to any assessment question or any interview question, is prohibited.
• All information and materials you submit, including resume, cover letter, and assessment responses, are your own original work without the use of any AI tool
• During any interview, your response to any interview question is your own without the use or assistance of any AI tool or any person.
• You will not disseminate or disclose to any person any interview question.

Should you breach the prohibition of AI tool use, or information dissemination or disclosure, you will be in violation of TTC’s hiring process and TTC may withdraw your application and may prohibit you from participation in the TTC hiring process.

Relatives of TTC Employees

The TTC’s policy prohibits relatives of current TTC employees from being hired, assigned, transferred or promoted into positions, where there is a conflict of interest due to a relationship. Should you be selected for an interview, you will be required to disclose the name, relationship and position of any relative who is a current TTC employee. 

We thank all applicants for their interest but advise only those selected for an interview will be contacted.