HR Coordinator

Position Summary:   

We are seeking a detail-oriented and proactive HR Coordinator to partner with division and recruitment leadership to manage the logistics of the employee life cycle. This role will be essential in streamlining our onboarding process, providing comprehensive support to the Human Resources team, and ensuring a positive employee experience through exceptional employee and organizational support. The ideal candidate will have strong organizational skills, project coordination skills, and exceptional communication abilities.   

Responsibilities may include: 

Enterprise Onboarding:  

• Oversee the enterprise onboarding process, ensuring seamless and efficient integration into the organization for all new hires.  

• Coordinate enterprise onboarding under the direction of the Manager, HR Operations, partnering with Recruiters and Office Managers to monitor readiness, follow up on outstanding requirements, and escalate concerns as needed. 

• Support Office Managers with coordinating first-day expectations and schedules.  

• Initiate and review background checks and drug screenings, coordinate required documentation, and escalate findings to the HRBP. Complete employer-side I-9 administration and E-Verify cases, coordinating in-person document verification with Office Managers and escalating issues to the HRBP and Legal as needed. 

• Enter all new hires into enterprise HRIS, BambooHR, and ensure completion of onboarding tasks.  

 Enterprise Offboarding:  

• Process approved terminations in BambooHR and upload all supporting documentation received with the termination request. 

• Coordinate exit interviews and surveys, compile monthly exit data reports, and share findings with the HR Business Partner (HRBP) and Manager, HR Operations to inform employee relations and employee experience initiatives. 

• Provide administrative support and guidance to managers, employees, and the HRBP throughout offboarding to ensure required steps are completed accurately and timely and support a positive offboarding experience. 

 HRIS (BambooHR) Data Management:  

• Manage all new hire data in BambooHR.  

• Review, approve, and request more information on all personal information changes in BambooHR (i.e – requesting the appropriate documentation for name changes, reviewing and ensuring approval and tax workflow for address changes, etc.)  

• Enter approved job, compensation, employment status, and reporting changes, including transfers to Corporate and leave/return status updates, coordinating payroll and benefits impacts with the People Operations Systems Partner. 

• Complete employee data audits and prepare routine workforce reports, including headcount, locations, and other standard employee data. 

 Leave & Accommodation Support:  

• Support the HRBP’s management of enterprise leave and accommodation cases by distributing appropriate paperwork and coordinating follow up.  

• Maintain complete, confidential leave and accommodation records in designated HR systems and route documentation to the HRBP for review and determination. 

• Maintain the shared HR leave tracker, monitor leave start and end dates and documentation deadlines, and coordinate the collection of required return-to-work documentation. Escalate outstanding items to the HRBP. 

• Verify that approved leave hours, including intermittent FMLA, are recorded accurately in BambooHR and communicate paid and unpaid time, benefit premium obligations, and related adjustments to the People Operations Systems Partner. 

 Payroll Support:  

• Assist the People Operations Systems Partner in compiling paysheets and supporting documentation for payroll processing. 

• Coordinate payroll updates related to approved employee changes and leave, ensuring supporting information is complete, accurate, and submitted within payroll deadlines. 

• Support payroll review in partnership with the HRBP and People Operations Systems Partner by identifying and resolving discrepancies before final approval and processing.
   

Comprehensive HR Support:  

• Provide comprehensive support to the Human Resources team on daily operations, requests, organizational support, reporting, and special projects.  

• Managing HR inbox through exceptional response times and compassionate service, while routing and escalating requests to the appropriate parties as needed.  

Minimum Qualifications: 

Education: 

• Bachelor’s degree in Human Resources, Business Administration, or a related field. Additional HR certifications (e.g., aPHR, PHR, or SHRM-CP) are a plus. 

Experience: 

• Minimum of 2 years of experience in HR coordination or a similar role, with a focus on
  onboarding.  

• Experience working in a healthcare or medical environment is highly desirable. 

Skills: 

• Strong organizational and multitasking skills, with the ability to manage multiple priorities effectively. 

• Excellent verbal and written communication skills, with a professional and approachable demeanor. 

• Proficiency in Human Resources Information Systems, with the ability to learn new systems quickly. 

• Knowledge of credentialing and enrollment processes, with attention to detail and a commitment to maintaining confidentiality.