Operations Coordinator - Executive & Administrative Support

About the role

Do You Convert is looking for a highly organized, jack-of-all-trades Administrative Coordinator to support our leadership team directly. This is a "whatever we need" kind of role: a trusted person who can take on project work without needing much direction once the ask is clear.

You'll work from home, but this isn't a fully virtual job. Some of it - supplies, gifts, event materials - is hands-on, so you need to be in the Tulsa area.

What you'll do

• Order supplies, equipment, gifts, and event materials as needed.

• Schedule and coordinate Zoom calls, keeping calendars aligned across the leadership team.

• Manage events end to end, from logistics and materials to vendor coordination and day-of details.

• Support ad hoc projects, helping drive them to completion rather than letting them stall.

• Help leadership stay organized - tracking follow-ups, managing to-do lists, keeping commitments from falling through the cracks.

• Take on the miscellaneous "can you just handle this" tasks that come with supporting busy leaders.

What we're looking for

• Someone who's organized, detail-oriented, and follows through without hand-holding.

• Genuinely fluent with AI - you reach for tools like Claude to move faster and multiply your output.

• A great keyboard personality - clear, warm, and professional in chat and email.

• Responsive and thrives in a fast-paced environment where priorities shift fast.

• Comfortable wearing a lot of hats and switching between very different types of tasks in the same day.

• Comfortable in our stack, or quick to learn it: Slack, Zoom, Claude, Teamwork, HubSpot, and Google Apps.

• Trustworthy with sensitive and confidential information.

• Based in or near Tulsa, OK.

• Experience supporting an executive, founder, or small business owner is a plus.