Remote Accounting Assistant

HireLatam is a premier recruitment agency that places top Latin American talent in independent contractor roles in US companies. With a proven track record and a commitment to excellence, we're your trusted partner in the pursuit of career success. Our extensive network, personalized approach, and supportive guidance ensure that you're in the best hands to find your next job opportunity.

Job Title: Remote Executive Assistant (100% Work From Home) 

Location: Remote from Latin America

Position Type: Full-time

Salary:$1,300 – $1,400 USD/month

Schedule: Monday – Friday, 8:00 AM – 5:00 PM US Eastern Time / ET

  Job Overview   Our Client is a established commercial and residential flooring installation company based in the United States, dedicated to quality craftsmanship, operational integrity, and exceptional service delivery. Guided by core values—doing the right thing, exceeding expectations, caring passionately, and working quickly yet thoroughly—they combine high-volume field installation projects with rigorous financial oversight. To support their expanding project pipeline, they rely on a structured, detail-oriented finance team to maintain pristine accounting records, vendor compliance, and contractor management.   The Role   Our Client is seeking a reliable, systems-oriented Accounting Assistant to support daily financial, vendor, and payroll operations. Reporting directly to the Accounting Manager, this professional will take ownership of processing vendor invoices, verifying installer billing, maintaining subcontractor insurance compliance, performing credit card reconciliations, and tracking prevailing wage and certified payroll documentation across active installation projects.     Key Responsibilities  

Accounts Payable & Vendor Management

 

• Audits and processes high-volume vendor invoices, organizing documentation within Microsoft OneDrive and uploading batches for ERP system entry.

• Monitors vendor statements monthly to verify invoice accuracy, detect missed credits, and update ERP records accordingly.

• Identifies pricing discrepancies between vendor invoices and Purchase Orders (POs), proactively resolving variances with Procurement Managers, project teams, and manufacturers.

 

Installer Billing, Compliance & Certified Payroll

 

• Tracks, validates, and routes subcontractor installer invoices to sales personnel for approval prior to ERP entry.

• Maintains the subcontractor compliance spreadsheet, ensuring all active installers hold valid, compliant insurance coverage.

• Collects weekly installer reports and processes project-specific Certified Payroll documentation and Monthly Employment Utilization Reports (MEUR).

• Manages state-specific compliance updates, including annual updates for New York State (NYS) Prevailing Wage rates.

Reconciliations & Operational Support

 

• Reconciles monthly credit card statements, coding expenses accurately and entering supporting documentation into the ERP.

• Supports the Accounting Manager and Accounting Coordinator with ad-hoc reporting, audit preparation, and file organization.

• Adheres strictly to company Standard Operating Procedures (SOPs), tracking daily working hours and participating in cross-functional team meetings.

  Qualifications, Skills, and Key Competencies     Required Qualifications

• Accounting Background: Minimum 2+ years of direct experience in accounting, bookkeeping, or accounts payable/receivable operations.

• Compliance & Payroll Aptitude: Practical experience or strong ability to manage subcontractor compliance, prevailing wage rates, and certified payroll reporting.

• ERP & Software Proficiency: Hands-on experience working with ERP systems, cloud storage (Microsoft OneDrive), and spreadsheet applications (Excel/Google Sheets).

• Communication & Professionalism: Advanced English proficiency (written and spoken) with a commitment to fast response times (customer inquiries within 2–4 hours; internal communications within 24 hours).

• Attention to Detail: Exceptional precision when reviewing vendor POs, resolving line-item pricing discrepancies, and performing statement reconciliations.

• Schedule Alignment: Full availability to work standard US Eastern business hours (Monday – Friday, 8:00 AM – 5:00 PM ET).

• Remote Workspace Infrastructure: Dedicated, quiet home office, high-performance computer, webcam, headset, and reliable high-speed internet.

  Preferred Qualifications  

• Direct prior experience in accounting for construction, commercial flooring, trade contracting, or property development.

• Familiarity with specialty construction accounting ERP software or third-party accounting platforms (e.g., Flooring Financial).

  Benefits  

• Competitive Salary: Baseline compensation of $1,300 – $1,400 USD/month.

• Paid Time Off: 5 paid time off (PTO) days plus 8 observed US national holidays.

• Structured Culture: Clear SOPs, clear guidance, and active training on regulatory updates.

• 100% Remote Infrastructure: Execute essential accounting workflows remotely from anywhere in Latin America.

  Application Disclaimer: Please Read Before Proceeding To ensure a fair and efficient hiring process, all applications must meet the mandatory requirements listed in the job description. Voice/Video Recording is REQUIRED
Your application CANNOT be considered without a voice or video recording. It must be at least 30 seconds long and in English. Submissions in any other language or missing a recording will be automatically disqualified.   Mandatory Knockout Questions
Each application includes knockout questions designed to verify minimum qualifications required by the client. If you answer "NO" to any of these, you will be immediately disqualified from the hiring process for not having the experience requested for the role. Please note that the citizenship question is also a knockout if you answer "YES" as we are only able to hire Latin American talent based in Latin America.   Apply Wisely
To maintain fairness, please apply to no more than three jobs and only if you fully meet the listed qualifications. Applying to roles you don’t qualify for will not improve your chances and may affect future applications.   Check Your SPAM Folder
All important updates will be sent via email, so be sure to check your inbox and spam/junk folders to avoid missing any communication.  We appreciate your interest and look forward to reviewing your application!