Project Coordinator

Project Coordinator

Job Overview & Mission

The Project Coordinator is the operational and organizational anchor for our high-stakes Construction Consulting and Litigation projects. You will manage the critical administrative and non-technical aspects of the project life-cycle—from initial data intake and forensic documentation to final invoicing and project closure —ensuring our consulting Experts and Project Managers maintain absolute focus on strategy and analysis.

This role requires meticulous attention to detail and a proactive approach to coordinating the project's objective, scope, budget, and schedule. Success means driving efficiency, maintaining audit-ready documentation, and transforming complex technical findings into clear, professionally formatted reports.

Key Responsibilities & Impact

The Project Coordinator owns the critical organizational workflow for a portfolio of projects with differing scopes and team members.

Project Setup & Documentation Control

• Documentation: Execute the critical data intake process, involving the collection, indexing, and meticulous organization of large volumes of project documents to build the foundational Basic Analysis for review.
• Planning Support: Support the Project Manager by drafting and maintaining the Project Plan and detailed budget breakdowns, and actively tracking all project expenditures against the forecast to ensure budget integrity.
• Team Execution: Communicate, delegate, and execute the Project Plan to the Project Team, comparing performance against the established schedule.

Financial & Quality Control

• Financial Close-Out: Manage the end-to-end financial close-out process, including composing and auditing detailed monthly invoices based on time tracking and successfully closing the project file upon completion.
• Quality Assurance: Serve as quality control gate for all published documents (expert reports, cost estimates, issues lists), peer-reviewing for consistency, accuracy, grammar, and adherence to firm formatting standards.
• Process Mastery: Learn, demonstrate, and implement the processes for the entire project life-cycle to ensure operational excellence.

Logistics & Stakeholder Coordination

• Complex Scheduling: Coordinate complex scheduling for internal and external meetings, as well as high-stakes activities like Inspections, Meetings, Mediation, Deposition, and Trial/Arbitration attendance.
• Communication Hub: Facilitate clear communication and collaboration with clients, technical team members, and the Project Manager.

Required Qualifications

Hard Skills & Experience

• Experience: 1-2 years of experience in project coordination, advanced administrative support, preferably in a legal, engineering, or professional consulting services environment.
• Technical Proficiency: Advanced computer skills, including demonstrated proficiency in MS Excel, Adobe Acrobat, Google Workspace, and research tools for data and document management.
• Education: High School Diploma or equivalent required. College degree or applicable project management certification (Scrum, CAPM, PMP) is preferred.
• Project Frameworks: An understanding of the fundamentals of various project management frameworks, including but not limited to Scrum, CAPM, and PMP.

Attributes & Soft Skills

• Meticulous Organization: An unwavering commitment to completeness and very high attention to detail, essential for managing construction and legal documentation across a complex portfolio.
• Exceptional Time & Task Management: Proven ability to prioritize conflicting demands across multiple projects, effectively tracking billable hours and managing deadlines in a high-pressure environment.
• Proactive & Adaptable: Takes initiative, is willing to exceed expectations, and demonstrates the ability to adapt quickly to the changing needs of the projects, clients, and the company.
• Integrity: Acts with integrity, exhibiting hard work, honesty, respect, dependability, trustworthiness, does awesome work, and solves the problem.

Learn more about our company at:  petefowler.com

If you are looking for a long-term relationship and wish to become a part of our team, please submit your resume  explaining why you're a great match for this position.  $60,000 - $70,000 annual salary estimated, based upon experience.  

Pete Fowler Construction Services, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.